Freelancers, entrepreneurs or small business owners are constantly on the brink of cash flow or finances to operate business seamlessly. An on-going business has recurring office expenditures month after month and hence, it becomes important to keep an eye on incoming finances from the clients. The looming threat from clients always remains whether they’ll make payment on time or not or worst not paying at all. Maybe at times, due to busy work schedule even you tend to miss out on sending invoices to them.


The best way to cope with these issues is by adopting a smart and promising invoice maker. Not only the smart accounting system should help you with sending invoices but also reminds you of chasing the late payers for you. Sending recurring invoices is certainly going to bring some financial stability to your business. An advanced level of financial security can also be brought in by including retainer agreement.


A retainer fee is a part payment made in advance for the services which are yet to be delivered. This can be considered as a deposit paid in advance towards the entire service package offered. Hiring someone on a retainer fee means getting a dedicated contractor for the time or the project. Of course, there are few leverage and limitations when it comes to working on retainer agreements. One can easily account for your time and money.


Pros & Cons of Retainer Agreement


Most of the time, hiring party don’t like to rely on the approach of paying upfront for the services due to obvious reasons. No party would like to take a chance of receiving goods or services, not per the expected standards. And what if it doesn’t get delivered at all? Of course, it would require you to trust and delegate the task. On the contrary, what it means for the hired party is that their time has already been reserved for the work to deliver on time. The agreement would bind them legally to the task. However, since you have already committed to a certain task means that if there comes along your way another lucrative project than you’ll need to postpone it until you deliver the current one.

Flat Retainer Fee Vs Hourly Retainer Fee


Contractors from varied fields like to work on fixed or flat retainer instead of on an hourly basis as it gives them more flexibility. You can complete the work well in advance as you know how much time it would take and moreover, you also know beforehand how much you are going to earn from it. This factor leaves you well informed when you go with a flat retainer fee. As an independent contractor, you will be assured of the payment for the time you have contributed, plus it is an added bonus of getting paid in advance.


Through the client’s perspective, it is quite understood that how to establish trust with upfront payment? If its a new client, maybe you can agree on a small project with no-retainer, to begin with, or you can start with a small retainer that would gradually increase with the further projects. If you are focussing on hourly retainer than offering a small discount is the way forward to build trust.


Retainer Fee In Accounting, Invoice Estimate


Based on your hourly rate and the number of hours required by the project, you can come to an easy conclusion of total cost and can charge a certain amount as a retainer fee. But what if you have exceeded the total number of hours or finished earlier than anticipated? How are you going to put it alongside the accounting? You’ll need a professional invoice estimate app that can easily help you with time tracking and maintaining retainer fee.

Wrapping Up:


Since Cash is King for small business owners, you need an invoicing system in place which maintains a positive cash flow on accounts receivable and accounts payable.


Moon Invoice is simple in User Interface, sober in features and sophisticated for all Small & Medium Enterprise and Businesses. Designed with the highly integrated intelligent system, get all the invoicing solutions with an app to have a hassle-free business operation.