{"id":15917,"date":"2022-08-31T12:40:40","date_gmt":"2022-08-31T12:40:40","guid":{"rendered":"https:\/\/www.mooninvoice.com\/blog\/?p=15917"},"modified":"2026-05-06T13:12:05","modified_gmt":"2026-05-06T13:12:05","slug":"recurring-invoice","status":"publish","type":"post","link":"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/","title":{"rendered":"Recurring Invoice \u2013 What Is It &#038; How to Schedule It?"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_11 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#What_Are_Recurring_Invoices\" title=\"What Are Recurring Invoices?\">What Are Recurring Invoices?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#How_Does_a_Recurring_Invoice_Work\" title=\"How Does a Recurring Invoice Work?\">How Does a Recurring Invoice Work?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#Recurring_Billing_vs_Recurring_Invoicing\" title=\"Recurring Billing vs Recurring Invoicing\">Recurring Billing vs Recurring Invoicing<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#What_Are_the_Benefits_of_Sending_Recurring_Invoices\" title=\"What Are the Benefits of Sending Recurring Invoices?\">What Are the Benefits of Sending Recurring Invoices?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#When_to_Send_Recurring_Invoices\" title=\"When to Send Recurring Invoices?\">When to Send Recurring Invoices?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#How_to_Set_Up_Recurring_Invoices\" title=\"How to Set Up Recurring Invoices?\">How to Set Up Recurring Invoices?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#Final_Remarks\" title=\"Final Remarks\">Final Remarks<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/#Frequently_Asked_Questions\" title=\"Frequently Asked Questions\">Frequently Asked Questions<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_Are_Recurring_Invoices\"><\/span>What Are Recurring Invoices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Recurring invoices refer to invoices that business professionals send to their clients for fixed service consumption or when buying a product. These invoices are sent at regular intervals, referred to as billing cycles, which can be weekly, biweekly, monthly, or annually.<\/p>\n<p>Recurring invoices are sent to the same client for the same line items, so details like customer name, address, contact number, and bank account information remain the same. The total payable amount will also be the same, but in some cases, it will fluctuate. For instance, the amount of electricity used will change according to consumption.<\/p>\n<p>Recurring invoicing is based on the automation concept that keeps the billing process streamlined and systematic.<\/p>\n<p>Let\u2019s understand recurring invoices through a recurring invoice example.<\/p>\n<p>Suppose a rental firm provides a rental service to a customer. The company charges on a monthly basis, so the company sends a recurring invoice to the customer on the chosen date. Once the customer receives the invoice, he is bound to make payment on or before the last date.<\/p>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><strong class=\"cta-ttl\">Set Up Your Recurring Invoice Stress-Free<\/strong><\/p>\n<p class=\"cta-cnt\">Moon Invoice offers a simple approach to setting up recurring billing. Just a single click for smooth cash flow.\ud83d\udcb8<\/p>\n<p><a class=\"btn\">Try it Now<\/a>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_Does_a_Recurring_Invoice_Work\"><\/span>How Does a Recurring Invoice Work?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>After knowing what a recurring invoice is? We now delve into its working. Recurring invoices work on the automation and scheduling concept. Let\u2019s understand the following steps:<\/p>\n<h3>1. Set Up Recurring Invoice<\/h3>\n<p>The initial step is setting up a recurring invoice by choosing the right recurring invoice software. The approach will be similar to the normal invoicing process, where you need to fill in the details, such as the client&#8217;s name, corresponding address, and contact details.<\/p>\n<p>You also need to fill in the amount and line item details. Once you have filled in all the details, select the recurring invoice option and the duration of invoicing (weekly, monthly, or annually).<\/p>\n<h3>2. Sending of Invoice<\/h3>\n<p>Once you set everything up, the recurring invoice will be sent to the customer according to the payment schedule. When the customer receives the invoice, it becomes his duty to make the payment before the due date.<\/p>\n<h3>3. Payment Process<\/h3>\n<p>With an automated invoicing tool, companies receive payment on a decided schedule automatically through online mode. This automation process reduces the administrative burden and prevents payment delays.<\/p>\n<h3>4. Information Update<\/h3>\n<p>Business professionals can easily update their information if necessary. They must ensure that customers are paying for the correct bill.<\/p>\n<h3>5. Cancellation of Service<\/h3>\n<p>Companies should offer cancellation flexibility to their customers. This approach enhances the client business relationship and allows clients to manage their subscriptions efficiently.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Recurring_Billing_vs_Recurring_Invoicing\"><\/span>Recurring Billing vs Recurring Invoicing<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Although recurring billing and recurring invoicing are related to automated payment processing, they have different purposes. Here are the differences:<\/p>\n<table class=\"table-block\">\n<thead>\n<tr>\n<th><b>Recurring Billing<\/b><\/th>\n<th><b>Recurring Invoicing<\/b><\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Recurring billing refers to an automated payment system in which charges are deducted automatically for the subscribed service at a fixed time.<\/td>\n<td>Recurring invoicing refers to a document that is sent to the customer at regular time intervals.<\/td>\n<\/tr>\n<tr>\n<td>Here, payment is automatically deducted from the client\u2019s account.<\/td>\n<td>The client receives an invoice, and he needs to make the payment either manually or online.<\/td>\n<\/tr>\n<tr>\n<td>A Netflix subscription is the best example of recurring billing, in which charges are auto-deducted from the client\u2019s account.<\/td>\n<td>A consulting firm that sends monthly recurring invoices to the client could be an example of recurring invoicing.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"What_Are_the_Benefits_of_Sending_Recurring_Invoices\"><\/span>What Are the Benefits of Sending Recurring Invoices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-22967\" src=\"https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices.jpg\" alt=\"What Are the Benefits of Sending Recurring Invoices\" width=\"1200\" height=\"700\" srcset=\"https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices.jpg 1200w, https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices-300x175.jpg 300w, https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices-1024x597.jpg 1024w, https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices-768x448.jpg 768w, https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2022\/08\/30123238\/What-Are-the-Benefits-of-Sending-Recurring-Invoices-150x88.jpg 150w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/p>\n<p>Sending recurring invoices puts forward many advantages to the business. Here are those merits:<\/p>\n<h3>1. Steady Cash Flow<\/h3>\n<p>Recurring invoices let the company gain a steady cash flow. Regular payment at fixed intervals makes it easier for the business to receive on-time payments.<\/p>\n<h3>2. Automating the Payment Processes<\/h3>\n<p>One of the major benefits of recurring invoices is automation in the payment process. Invoicing software like Moon Invoice helps to streamline the payment operation through automation. The customer&#8217;s linked credit card automates the payment process.<\/p>\n<h3>3. Boost Payment Flow<\/h3>\n<p>Recurring invoices boost payment flow because you are binding your client to pay the bills on time. This helps to enhance the payment flow while providing a convenient payment approach to the customer.<\/p>\n<h3>4. Save Time<\/h3>\n<p>Recurring invoices help professionals save time. Because of the automated concept, the invoice is sent automatically to the client, who must complete the payment. That means business professionals do not have to put extra effort into following up with their clients to make the payment.<\/p>\n<div class=\"blog-cta-main blog-cta-tip\">\n <strong><span class=\"cta-icon\">\ud83d\udca1<\/span>Bonus Tips:<\/strong><a href=\"https:\/\/www.mooninvoice.com\/blog\/how-do-invoices-work\/\">How Do Invoices Work<\/a>?\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"When_to_Send_Recurring_Invoices\"><\/span>When to Send Recurring Invoices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Along with what a recurring invoice is, you must also be aware of the ideal time to send recurring invoices. This is crucial for the business to keep the operation in the active phase.<\/p>\n<p>An ideal time to send recurring invoices is weekly, biweekly, monthly, quarterly, or annually. However, you must ensure that you are providing the same product or service to the same customer.<\/p>\n<p>Also, be sure that the recurring invoice is always sent according to the customer agreement. If your customer has chosen monthly payment and agrees to pay monthly, then the invoice should always follow the same pattern. This is a common scenario of subscription plans.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Set_Up_Recurring_Invoices\"><\/span>How to Set Up Recurring Invoices?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Now, let\u2019s see how to set up recurring invoices. To accomplish this process, you need to choose the appropriate recurring invoice software, like Moon Invoice, and follow the below steps:<br \/>\n<!-- Number List --><\/p>\n<ol class=\"custom-number-list\">\n<li>Make an account and log in to Moon Invoice.<\/li>\n<li>Once logged in, navigate to the Invoice option under the Sales option.<\/li>\n<li>Fill in invoice details, such as <a href=\"https:\/\/www.mooninvoice.com\/blog\/invoice-number\/\" rel=\"\">invoice number<\/a>, invoice date, due date, and currency.<\/li>\n<li>Mention your customer name, address, and phone number.<\/li>\n<li>Include your business details, like business name, address, and contact number.<\/li>\n<li>Mention line item details with quantity and rate, along with applicable tax or discount.<\/li>\n<li>Add your terms and conditions.<\/li>\n<\/ol>\n<p>This is a general invoice. Now, to set up a recurring invoice, you need to check the option Recurring button. Set the interval and date up to which you want to keep recurring invoices.<\/p>\n<p>For instance, if you want to set a monthly invoice as a <a href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-payment\/\" rel=\"\">recurring payment<\/a>, select the monthly option from the drop-down menu of intervals and set the date accordingly.<\/p>\n<p>This is how you can schedule a recurring invoice with Moon Invoice.<\/p>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><strong class=\"cta-ttl\">No More\ud83d\udeabChasing Your Clients for Invoices\ud83e\uddfe<\/strong><\/p>\n<p class=\"cta-cnt\">Set recurring invoices at Moon Invoice and experience the magic of automation.\ud83d\ude80<\/p>\n<p><a class=\"btn\">Sign Up Now<\/a>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Final_Remarks\"><\/span>Final Remarks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A recurring invoice is beneficial for the business because it keeps cash flow on the go and reduces the extra burden on the accounting department. Additionally, business professionals should always opt for reputable <a href=\"https:\/\/www.mooninvoice.com\/online-invoicing-software\" rel=\"\">invoicing software<\/a>\u00a0to receive recurring payments on time.<\/p>\n<p>Fortunately, you have that option: Moon Invoice. Want to experience how it could ease your recurring invoicing? Give it a try today!<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div id=\"1-link-15917\" class=\"sh-link 1-link sh-hide\"><h3 onclick=\"showhide_toggle('1', 15917, 'What Is an Example of a Recurring Invoice?', 'What Is an Example of a Recurring Invoice?'); return false;\" aria-expanded=\"false\"><span id=\"1-toggle-15917\" class=\"sh-toggle\" data-more=\"What Is an Example of a Recurring Invoice?\" data-less=\"What Is an Example of a Recurring Invoice?\">What Is an Example of a Recurring Invoice?<\/span><\/h3><\/div><div id=\"1-content-15917\" class=\"sh-content 1-content sh-hide\" style=\"display: none;\">A recurring invoice example could be the end user purchasing a subscription plan for the SaaS product. In such a case, the client needs to pay the amount in the decided billing cycle to utilize the SaaS software. Other examples are gym memberships, utility service bills, or any other bill for an ongoing service.<\/p>\n<p><\/div>\n<div id=\"2-link-15917\" class=\"sh-link 2-link sh-hide\"><h3 onclick=\"showhide_toggle('2', 15917, 'How Often Can I Set Up a Recurring Invoice?', 'How Often Can I Set Up a Recurring Invoice?'); return false;\" aria-expanded=\"false\"><span id=\"2-toggle-15917\" class=\"sh-toggle\" data-more=\"How Often Can I Set Up a Recurring Invoice?\" data-less=\"How Often Can I Set Up a Recurring Invoice?\">How Often Can I Set Up a Recurring Invoice?<\/span><\/h3><\/div><div id=\"2-content-15917\" class=\"sh-content 2-content sh-hide\" style=\"display: none;\">Depending on the business and customer requirements, you can set up recurring invoices quarterly, weekly, monthly, or yearly.<\/p>\n<p><\/div>\n<div id=\"3-link-15917\" class=\"sh-link 3-link sh-hide\"><h3 onclick=\"showhide_toggle('3', 15917, 'Can Clients Set Up Automatic Payments for Recurring Invoices?', 'Can Clients Set Up Automatic Payments for Recurring Invoices?'); return false;\" aria-expanded=\"false\"><span id=\"3-toggle-15917\" class=\"sh-toggle\" data-more=\"Can Clients Set Up Automatic Payments for Recurring Invoices?\" data-less=\"Can Clients Set Up Automatic Payments for Recurring Invoices?\">Can Clients Set Up Automatic Payments for Recurring Invoices?<\/span><\/h3><\/div><div id=\"3-content-15917\" class=\"sh-content 3-content sh-hide\" style=\"display: none;\">Yes, the client can effortlessly set up automatic recurring payments for the recurring invoices. This is referred to as subscription billing or recurring billing.<\/p>\n<p><\/div>\n<div id=\"4-link-15917\" class=\"sh-link 4-link sh-hide\"><h3 onclick=\"showhide_toggle('4', 15917, 'Can I Stop or Pause a Recurring Invoice?', 'Can I Stop or Pause a Recurring Invoice?'); return false;\" aria-expanded=\"false\"><span id=\"4-toggle-15917\" class=\"sh-toggle\" data-more=\"Can I Stop or Pause a Recurring Invoice?\" data-less=\"Can I Stop or Pause a Recurring Invoice?\">Can I Stop or Pause a Recurring Invoice?<\/span><\/h3><\/div><div id=\"4-content-15917\" class=\"sh-content 4-content sh-hide\" style=\"display: none;\">Yes, it is possible to stop or pause recurring invoices at any time.<\/p>\n<p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Table of Contents What Are Recurring Invoices?How Does a Recurring Invoice Work?Recurring Billing vs Recurring InvoicingWhat Are the Benefits of Sending Recurring Invoices?When to Send Recurring Invoices?How to Set Up Recurring Invoices?Final RemarksFrequently Asked Questions What Are Recurring Invoices? Recurring invoices refer to invoices that business professionals send to their clients for fixed service consumption&hellip; <a class=\"more-link\" href=\"https:\/\/www.mooninvoice.com\/blog\/recurring-invoice\/\">Continue reading <span class=\"screen-reader-text\">Recurring Invoice \u2013 What Is It &#038; How to Schedule It?<\/span><\/a><\/p>\n","protected":false},"author":11,"featured_media":22966,"comment_status":"open","ping_status":"open","sticky":false,"template":"single-custom-post.php","format":"standard","meta":{"footnotes":""},"categories":[1382],"tags":[],"class_list":["post-15917","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-invoicing-tips","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v15.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Free Invoicing, Finance Tips &amp; Insights for Small Business<\/title>\n<meta name=\"description\" content=\"Get insights on invoicing, finance, and startup tips for small businesses, freelancers, and payment at Moon Invoice Blog.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Recurring Invoices: Everything You Need to Know\" \/>\n<meta property=\"og:description\" content=\"Tired of chasing payments? 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