{"id":22309,"date":"2025-03-12T08:39:34","date_gmt":"2025-03-12T08:39:34","guid":{"rendered":"https:\/\/www.mooninvoice.com\/blog\/?p=22309"},"modified":"2026-05-13T12:51:04","modified_gmt":"2026-05-13T12:51:04","slug":"delivery-note","status":"publish","type":"post","link":"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/","title":{"rendered":"What Is a Delivery Note? \u2013 Purpose &#038; Example"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_11 counter-hierarchy counter-decimal ez-toc-grey\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\"><i class=\"ez-toc-glyphicon ez-toc-icon-toggle\"><\/i><\/a><\/span><\/div>\n<nav><ul class=\"ez-toc-list ez-toc-list-level-1\"><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#What_Is_a_Delivery_Note\" title=\"What Is a Delivery Note?\">What Is a Delivery Note?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#What_to_Include_in_a_Delivery_Note\" title=\"What to Include in a Delivery Note?\">What to Include in a Delivery Note?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#How_to_Create_a_Delivery_Note\" title=\"How to Create a Delivery Note?\">How to Create a Delivery Note?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#Why_Delivery_Notes_Matter_for_Shipping_Companies\" title=\"Why Delivery Notes Matter for Shipping Companies?\">Why Delivery Notes Matter for Shipping Companies?<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#Wrapping_Up\" title=\"Wrapping Up\">Wrapping Up<\/a><\/li><li class=\"ez-toc-page-1 ez-toc-heading-level-2\"><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/#General_Questions_Often_Asked\" title=\"General Questions Often Asked\">General Questions Often Asked<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_Is_a_Delivery_Note\"><\/span>What Is a Delivery Note?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A delivery note (or shipping note) is a simple document that outlines the details of the goods to be delivered. Basically, it informs the delivery person and the buyer what\u2019s lying inside the archive box. The names of goods, quantities, sizes, and their weight are among what we usually find in delivery notes.<\/p>\n<p>The logistics team can either make a handwritten note on paper or use a digital delivery note through software to ensure the details don\u2019t fade away over time. The buyer, on the other hand, can also check what the delivery box contains by referring to a note.<\/p>\n<div class=\"cta-sc\">\n<p class=\"cta-ttl\"><strong class=\"cta-ttl\">Struggling With Misplaced Shipping Documents?<\/strong><\/p>\n<p class=\"cta-cnt\">From invoices, credit notes, to delivery receipts, centralize all of them using Moon Invoice and track any one seamlessly.<\/p>\n<p><a class=\"btn\">Start a Free Trial<\/a><\/p>\n<\/div>\n<h3>Delivery Note Example<\/h3>\n<p>Let\u2019s understand the delivery note format through an example. Suppose a men\u2019s T-shirt manufacturing company named Park Avenue ships 3 T-shirts. The delivery note will be as follows:<\/p>\n<div style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-24730 size-large\" title=\"A sample of delivery note\" src=\"https:\/\/mi-blogs.s3.amazonaws.com\/mi-live\/blog\/wp-content\/uploads\/2025\/03\/02101516\/Delivery-Note-V2.png\" alt=\"Delivery note example\" width=\"679\" height=\"1024\" \/><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_to_Include_in_a_Delivery_Note\"><\/span>What to Include in a Delivery Note?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A question that comes up thousands of times when you are handling logistics operations \u2013 what to include depends greatly on the delivery process, industry guidelines, and, of course, the nature of your business.<\/p>\n<p><strong>Generally speaking, a perfect delivery note comprises the following details, along with some special instructions for the delivery team.<\/strong><\/p>\n<ul class=\"custom-disc-list\">\n<li><strong>Seller\u2019s information:<\/strong> General details of your logistic company, office address, email id and contact details.<\/li>\n<li><strong>Receiver\u2019s details:<\/strong> Full details of the receiver, such as name, phone number, and location, including city and zip code.<\/li>\n<li><strong>Company\u2019s logo:<\/strong> Attach your company\u2019s logo to specify a delivery note that belongs to your business.<\/li>\n<li><strong>Delivery note number:<\/strong> Mention a unique number whenever you create a separate delivery note for the driver or delivery person.<\/li>\n<li><strong>Date of issuance:<\/strong> Add the date on top of the delivery note in order to display when it was issued.<\/li>\n<li><strong>Goods description &amp; quantity:<\/strong> Write the name of an item and its quantity. If needed, include a short description.<\/li>\n<li><strong>Date of delivery:<\/strong> Define the date on which the final delivery is to be made, so everyone remains on the same page.<\/li>\n<li><strong>Delivery method:<\/strong> Represent the delivery method chosen by the receiver, like standard or same-day delivery.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"How_to_Create_a_Delivery_Note\"><\/span>How to Create a Delivery Note?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you are creating a note for the very first time, then here are simple steps to follow in order to create a delivery note quickly.<\/p>\n<h3>1. Decide on a Format<\/h3>\n<p>Finalize in which format you will be handling the delivery notes \u2013 either paper notes or digital documents. If you are operating a small business, using paper notes makes sense, but not for a long time. However, large businesses can utilize advanced software and dispatch notes attached to the invoice or <a href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-receipt\/\">delivery receipt<\/a>.<\/p>\n<p>Either way, readymade templates are advisable to leave no communication gaps and conduct a faster delivery process. Therefore, discuss with your delivery manager and on-field team whether you want paper notes or notes in a digital format.<\/p>\n<h3>2. Enter Required Details<\/h3>\n<p>Assuming you already decided on the format, next, add the necessary details, starting with your business name and logo. Highlight in-transit goods, size, and quantity after inspecting the goods&#8217; condition. Later, mention the date of delivery and also the chosen delivery method.<\/p>\n<p>Notably, you can fast-forward entering details when using advanced invoicing and billing software like <a href=\"https:\/\/www.mooninvoice.com\/\">Moon Invoice<\/a>. It lets you auto-populate the details from your past history, and for sure, saves the time needed to type every piece of information one by one.<\/p>\n<h3>3. Compare Delivery Note with Invoice<\/h3>\n<p>Done entering details? Now, compare the note with the invoice you prepared earlier. Make sure both the note and invoice comprise the same information regarding the goods and their quantity or rates.<\/p>\n<p>Because you can not send a wrong invoice for completely different items. This practice also helps your team to keep discrepancies at bay. In case some goods aren\u2019t delivered, delete their entries from a note and revise the invoice amount as well.<\/p>\n<h3>4. Maintain Internal Records<\/h3>\n<p>Now that a delivery note is created, send an original note to the receiver and keep a copy for your internal company records. If possible, save notes in cloud storage, so everyone from your team can have easy access.<\/p>\n<p>But, if you prefer attaching notes on the boxes, make sure you also send them electronically. This is because paper notes might fade away over time and make it difficult to compare with the items delivered.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Delivery_Notes_Matter_for_Shipping_Companies\"><\/span>Why Delivery Notes Matter for Shipping Companies?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>A delivery note accompanying goods aids the delivery team in properly tracking the shipping items once it leaves the warehouse. Besides, if the receiver asks how long it will take for the item to be delivered, then the backend team can provide an appropriate response. In other words, they can satisfy the buyer with the right answers and provide proper assistance in case of any special requests.<\/p>\n<p>Once delivered, customers can ensure that the right product has been received by cross-checking it with the delivery note details. They can also return the product through delivery notes if they find faults.<\/p>\n<p>A note further assists the receiver to compare the details and provide their signature on the delivery receipt, which confirms the delivery has been made to the correct location.<\/p>\n<p>That way, the delivery team can keep a tab on outgoing shipping items and significantly lower the chances of human error while handling a large volume of goods.<\/p>\n<div class=\"cta-banner-revamp round-circle\">\n<div class=\"cta-banner-wrap\">\n<div class=\"cta-left-div\">\n<p class=\"font-white fs-30 m-0 mb-15 text-start\">Wow Your Buyers With Accurate <span class=\"font-yellow\">Delivery Receipts<\/span><\/p>\n<p class=\"font-white fs-16 m-0 mb-30 text-start max-w-375\">Create professional-looking delivery receipts within a minute.<\/p>\n<div class=\"cta-info-wrap\">\n<div class=\"cta-info-sub-div\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn.mooninvoice.com\/image\/images\/newhome\/cta-icons.png\"\n                        alt=\"CTA icon\"><br \/>\n                    <span class=\"font-yellow fs-14\">Pre-built templates<\/span>\n                <\/div>\n<div class=\"cta-info-sub-div\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn.mooninvoice.com\/image\/images\/newhome\/cta-icons.png\"\n                        alt=\"CTA icon\"><br \/>\n                    <span class=\"font-yellow fs-14\">Auto-calculations<\/span>\n                <\/div>\n<div class=\"cta-info-sub-div\">\n                    <img decoding=\"async\" src=\"https:\/\/cdn.mooninvoice.com\/image\/images\/newhome\/cta-icons.png\"\n                        alt=\"CTA icon\"><br \/>\n                    <span class=\"font-yellow fs-14\">Cloud storage<\/span>\n                <\/div>\n<\/p><\/div>\n<div class=\"btn-div\">\n                <a href=\"https:\/\/www.mooninvoice.com\/free-receipt-template\/delivery\" style=\" display: block; width: max-content; height: max-content;\"><button class=\"btn calltryitfree_btn\">Explore Delivery Receipt Templates<\/button><\/a><\/button>\n            <\/div>\n<\/p><\/div>\n<div class=\"cta_banner_img_div square-dots square-b-none\">\n            <img decoding=\"async\" src=\"https:\/\/cdn.mooninvoice.com\/image\/images\/newhome\/cta_banner_img_new4x.png\" alt=\"CTA Banner\"\n                width=\"350\">\n        <\/div>\n<\/p><\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"Wrapping_Up\"><\/span>Wrapping Up<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Logistic companies significantly rely on delivery notes because they bridge the gap between the dispatching process and the actual delivery. When they are managed properly alongside other important documents, notes bring transparency to all members involved in the delivery process.<\/p>\n<p>Above all, what matters is satisfaction on the receiver\u2019s side. And that\u2019s where a delivery note becomes instrumental. If making a physical note is time-consuming for your team, <a href=\"https:\/\/www.mooninvoice.com\/online-invoicing-software\">adopt the automation software<\/a> to automate creating crucial documents. On that note, we recommend trying Moon Invoice for free.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"General_Questions_Often_Asked\"><\/span>General Questions Often Asked<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div id=\"1-link-22309\" class=\"sh-link 1-link sh-hide\"><h3 onclick=\"showhide_toggle('1', 22309, 'When to Use a Delivery Note?', 'When to Use a Delivery Note?'); return false;\" aria-expanded=\"false\"><span id=\"1-toggle-22309\" class=\"sh-toggle\" data-more=\"When to Use a Delivery Note?\" data-less=\"When to Use a Delivery Note?\">When to Use a Delivery Note?<\/span><\/h3><\/div><div id=\"1-content-22309\" class=\"sh-content 1-content sh-hide\" style=\"display: none;\">Whenever goods are physically dispatched to the buyer, it is advisable to attach a delivery note. It allows the recipient verify the items and quantities delivered. Also, if proof of delivery and transparency matter to your company, you can utilize delivery notes without any hesitation.<\/p>\n<p><\/div>\n<div id=\"2-link-22309\" class=\"sh-link 2-link sh-hide\"><h3 onclick=\"showhide_toggle('2', 22309, 'Who keeps the original delivery note?', 'Who keeps the original delivery note?'); return false;\" aria-expanded=\"false\"><span id=\"2-toggle-22309\" class=\"sh-toggle\" data-more=\"Who keeps the original delivery note?\" data-less=\"Who keeps the original delivery note?\">Who keeps the original delivery note?<\/span><\/h3><\/div><div id=\"2-content-22309\" class=\"sh-content 2-content sh-hide\" style=\"display: none;\">The recipient keeps the original delivery note after verifying the delivered items. The copy of a note stays with the delivery team as proof of delivery. However, if you are managing notes digitally, both parties can keep the original note with them in their smartphones or tablets.<\/p>\n<p><\/div>\n<div id=\"3-link-22309\" class=\"sh-link 3-link sh-hide\"><h3 onclick=\"showhide_toggle('3', 22309, 'How Can I Create a Delivery Note Easily?', 'How Can I Create a Delivery Note Easily?'); return false;\" aria-expanded=\"false\"><span id=\"3-toggle-22309\" class=\"sh-toggle\" data-more=\"How Can I Create a Delivery Note Easily?\" data-less=\"How Can I Create a Delivery Note Easily?\">How Can I Create a Delivery Note Easily?<\/span><\/h3><\/div><div id=\"3-content-22309\" class=\"sh-content 3-content sh-hide\" style=\"display: none;\">You can create a delivery note with Moon Invoice by following the steps below:<\/p>\n<ul>\n<li>Log in to Moon Invoice<\/li>\n<li><a href=\"https:\/\/www.mooninvoice.com\/invoice-generator\">Create your invoice<\/a> or select the existing one<\/li>\n<li>Click on the three dots on the right-hand side<\/li>\n<li>Click on the \u201cDelivery Note\u201d option from the drop-down menu<\/li>\n<li>The delivery note will automatically be created<\/li>\n<\/ul>\n<p><\/div>\n<div id=\"4-link-22309\" class=\"sh-link 4-link sh-hide\"><h3 onclick=\"showhide_toggle('4', 22309, 'Who will issue a delivery note?', 'Who will issue a delivery note?'); return false;\" aria-expanded=\"false\"><span id=\"4-toggle-22309\" class=\"sh-toggle\" data-more=\"Who will issue a delivery note?\" data-less=\"Who will issue a delivery note?\">Who will issue a delivery note?<\/span><\/h3><\/div><div id=\"4-content-22309\" class=\"sh-content 4-content sh-hide\" style=\"display: none;\">A delivery or shipping note is usually issued by the seller or the one who is dispatching the goods from the warehouse. In some cases, the logistics department prepares a note on behalf of the business to assure the shipment details are accurately recorded and verified before delivery.<\/p>\n<p><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Table of Contents What Is a Delivery Note?What to Include in a Delivery Note?How to Create a Delivery Note?Why Delivery Notes Matter for Shipping Companies?Wrapping UpGeneral Questions Often Asked What Is a Delivery Note? A delivery note (or shipping note) is a simple document that outlines the details of the goods to be delivered. Basically,&hellip; <a class=\"more-link\" href=\"https:\/\/www.mooninvoice.com\/blog\/delivery-note\/\">Continue reading <span class=\"screen-reader-text\">What Is a Delivery Note? \u2013 Purpose &#038; Example<\/span><\/a><\/p>\n","protected":false},"author":12,"featured_media":22314,"comment_status":"open","ping_status":"open","sticky":false,"template":"single-custom-post.php","format":"standard","meta":{"footnotes":""},"categories":[1389],"tags":[],"class_list":["post-22309","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-purchase-order-tips","entry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v15.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Free Invoicing, Finance Tips &amp; Insights for Small Business<\/title>\n<meta name=\"description\" content=\"Get insights on invoicing, finance, and startup tips for small businesses, freelancers, and payment at Moon Invoice Blog.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"An Essential Guide to Delivery Notes\" \/>\n<meta property=\"og:description\" content=\"A delivery note is a document that says what items lie inside the package. 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