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Create Purchase Order

  • Add your Business details
  • Add Client Details
  • Add product/service details
Create Purchase Order.

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What is an Online Purchase Order Generator?

What Is an Online Purchase Order Generator?

Purchase order generator is an online tool or software that offers ready-made purchase order samples or templates. Users can use these templates to create a purchase order without downloading software. Along with generating PO rapidly, the free purchase order generator helps with branding, customization, and automatic calculations. Thus enhancing the PO-generating process and overall business operations.

Purchase Order generator is fruitful for small businesses and entrepreneurs. They can straightforwardly implement a purchase order accurately. Meanwhile, it also simplifies record keeping for any company. It's a doorway to the right approach to error-free purchase order making with no perplexing concept. Choose the desired purchase order invoice template to satisfy your needs.

How to Generate a Purchase Order with Moon Invoice?

How to Generate a Purchase Order with Moon Invoice?

Using our purchase order builder, your business can avoid the hassles of recording, editing, and sending timely purchase orders. Professionals can create a purchase order online without a hitch just by following these tips.

Add Company Details

Add company details in the blank fields, including the company logo, name, billing address and contact details. This will enhance your business' identification, professionalism, and branding.

Include Vendor or Supplier Details

Add the vendor's name and company details. Also, add the vendor's phone number, email ID, and other contact details if required while filling out the purchase order form. Afterwards, users can edit the info using our unlimited edit feature.

Add Purchase Order Details

The online purchase order details include the purchase order date, purchase order number, currency, and language. PO number generator helps in giving unique identification to the purchase order you are generating for your business.

Mention Item Description

Description section in PO is a field to include product or item details including quantity and task which is done. The detailed description is very useful for vendors and suppliers to understand things clearly and avoid confusion. Professional purchase orders always offer good space to describe the description systematically.

Specify Price and quantity

While you create a Purchase Order, it is important to mention the correct price, quantity, tax, and discount details. Once you add the details, our tool automatically calculates the total amount. After entering all the price and quantity details, you can tally the automatically calculated amount.

Add Terms and Conditions

As a company or business owner, you must have some terms and conditions mentioned at the end of the purchase order. This helps another party to understand the terms clearly. It may include payment terms, billing terms, or other detailed information about your company.

What Should be Included in the Purchase Order ?

The below mentioned elements are the most important fields of a professional purchase order online. If you write these details correctly, you can expect easy clearance and execution from the supplier.

Purchase Order Date

Purchase Order Date

The purchase order date is the date on which the purchase order was created. These kinds of dates on any business or commercial document help with easy sorting, especially while filing taxes. Hence, it is crucial to mention the purchase order date whenever POs are generated.

Purchase Order Number

Purchase Order Number

A purchase order number is a unique number entitled to a specific purchase order. It helps you refer to the purchase order during any commercial requirement or for taxation purposes by simply searching for the number. Use a PO number generator for proper numbering.

Company Logo

Company Logo

A company logo is important to draw attention to your identity. While the supplier or vendor views the purchase order, focusing on your company logo can help with positive branding. Our purchase order generator app offers an easy approach to attaching your logo.

Billing Details

Billing Details

The billing information includes the details of both the sender and receiver. It includes the company's name, address, and other company details. Hence, there should be no room for error here!

Item Description

Item Description

Items here refer to the products and the tasks or services for which the purchase order has been generated. It includes detailed information about the product or service type, its attributes, etc.

Price Breakdown

Price Breakdown

Price breakdown refers to the bifurcation of the amount by separately mentioning taxes, discounts, and price per quantity or item. It helps you to get the perfect net amount after add-ons.

Total Amount

Total Amount

The total amount is the net amount figured out after adding taxes and subtracting discounts or advances. The purchase order total figure is quite an important element of the PO form.

Company Terms

Company Terms

The company terms refer to billing, payment, and shipping terms that are important to mention or inform for ease of operations. These terms are generally added at the bottom of the online PO.

Attachment

Attachment

An attachment helps you refer to the details mentioned in the purchase order form. It might be a legally binding contract or anything that needs to be attached to the purchase order template.

What Is the Importance of a Purchase Order?

Purchase orders hold great value in trading, usually in the case of manufacturing and construction companies. POs play a vital role in budget planning. With a purchase order, the vendor gets a crystal clear idea of the item's quantity and price. A company can acquire a plan on how much sales can be done to make a profit.

Purchase Order is a legal document because it is a written document with an item and price description that both parties agree to. POs simplify the tracking of all purchases.

Purchase orders always help refine inventory management. It is easy to match the products coming into the company and align them with purchase orders. POs are always applicable to refine inventory management.

What Is the Importance of a Purchase Order?
Types of Purchase Orders & Uses

Types of Purchase Orders & Uses

Our free purchase order generator helps to issue different types of purchase orders instantly to your vendors or suppliers.


1. Standard Purchase Order

Standard purchase orders refer to sending an online PO for one-time deals or to new clients. These kinds of purchase orders need specific information about the purchase offer. These types of POs are detailed purchase orders. It includes complete information about price and quantity along with payment timelines and locations.
Use: A standard purchase order is useful when details of required items and services are well known.

2. Planned Purchase Order

PPOs contain the same information as that of standard purchase orders, but it does not include delivery information. Planned purchase orders (PPOs) are designed in advance for making emergency purchases. Hence, the location or delivery timings are updated at the time of issuing them.
Use: When a long-term agreement for buying an item or service from a single supplier.

3. Blanket Purchase Order

The other name for blanket purchase orders is standing orders. When the vendor and the business owner agree on a specific future purchasing deal having little confirmation about the product quantity, they design to advance the blanket POs. These product orders do not contain product quantities and prices.
Use: A blanket purchase order is useful when the need for an item or service remains constant.

4. Contract Purchase Order

CPOs do not have detailed information about products or services. It has a binding contract agreed upon and frames future purchases between the two parties. The major function of a CPO is to serve as a set of legally binding reference terms. It facilitates ongoing trade between buyers and sellers while establishing a long-term purchasing agreement.
Use: Generate agreements and supply terms between vendor and purchaser.

Benefits of Using Our Purchase Order Maker

Cut Down on Time

Cut Down on Time

Businesses can save time designing an accurate free PO by switching to our ready-made PO multiple templates. Choose the right template, fill in the details, and save. Now, there is no need to follow a manual approach to creating a purchase order. Save your time and invest them in your other crucial tasks to promote your business to the next level.

No Extra Effort

No Extra Effort

No more resources or efforts are required to draft a perfect PO, as our purchase order creator does that on your behalf. It cuts down the efforts that you put into creating your POs. Save your extra efforts that could fuel your business success. Avail the effortless approach of creating PO in a few minutes.

Show Accuracy

Show Accuracy

PO generators ensure that correct calculations are a part of every purchase order. Get everything right, from perfect calculations to essential PO fields and company details, using our free PO generator. Incorporate accuracy and avoid future disputes to run the business smoothly.

Send it Digitally

Send it Digitally

Send unlimited POs to your vendors or suppliers via email using our free PO generator tool. You can send POs at any time or from anywhere. Just one click and it's done. It also speeds up your purchase order sharing.

Download Offline

Download Offline

Either download the POs offline on your desktop or save them for sending via other online channels using our tool. If you wish, you can send a hard copy of your purchase order to the vendor's address. 

Attach Your Contracts

Attach Your Contracts

Get the exclusive option of adding attachments to POs for sending binding agreements or contracts along with purchase orders. Attach your supporting documents to make your work perfect and efficient. Add extra-legal and official documents to make your PO process better.

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Does Your Business Need a Purchase Order Generator?

Business owners of construction, or manufacturing companies often need to generate a purchase order. For the following needs, the business owner or contractor must rely on using an online purchase order generator.

  • Recording a new purchase requisition
  • Proper order requirement
  • Measuring the budget of orders
  • Updated the purchasing team
  • Send it online or offline
  • Easy auditing
  • Saving time and effort
  • Avoid manual rework and edits

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Frequently Asked Questions

How can businesses generate purchase orders with Moon Invoice?

To generate a purchase order for single or multiple projects, the business owner needs to take the help of an online free PO tool or purchase order software like Moon Invoice. It supports ready-made templates for automatic calculations. Moreover, its PO number generator helps to assign a unique number to each PO.

Steps to create a new purchase order

  • Login to the Moon Invoice account
  • Click on the Sales Module
  • Click on Purchase Order (PO)
  • Click on the '+' sign
  • Customize the PO by filling in the mentioned PO fields for creating a new purchase order (vendor details, address, PO number, date, etc)
  • Add line item description
  • Mention terms and conditions, describe notes
  • Add shipping method
  • Add an attachment
  • Click on 'Save'
  • Users can also print the purchase order online by clicking on the print command.

How can I create an online PO?

Online purchase orders without downloading software can be easily created using our Webapp version or online free PO generator. Simply, fill in the purchase order details in the ready-made template and send it to your vendor or supplier online.

Which is the most important type of purchase order?

The most important type of PO is a standard purchase order. Standard purchase orders define all the details of the order generation, right from company information to item descriptions with payment terms. Moon Invoice’s standard purchase order template helps automatically calculate the costs leaving no room for error.

Can I convert a PO into an estimate or invoice online?

Moon Invoice, online invoicing software, allows you to convert purchase orders online into estimates or invoices using a single click. So, no more wasting time and effort converting the PO to other commercial documents. Just a click and it is done!

What does the due date refer to in the PO form?

In a PO form, the due date refers to the last date of the payment for the purchases made or accepted.

Is Purchase Order an Invoicing Document?

No, the difference between purchase order and invoicing is about their purpose. Purchase orders are issued by the buyer and shared with the vendor. On the other hand, vendors issue invoices and share them with buyers to receive payment.