It’s all about the numbers for financial records like bank accounts and balance sheets. You’ve probably heard of debits and credits. You’re aware that specific accounts are increased and decreased. However, how familiar are you with the accounts they affect? In accounting, there are various types of accounts.

Accounts are an essential part of financial management. However, you can better manage your small company if you are aware of the numerous meanings of the term and how they affect your reports using free accounting software for business.

An account is a distinct location in the general ledger that is used to record a balance and a history of changes to that balance through time. A general ledger comprises all types of accounts used to record transactions about a company’s assets, liabilities, owners’ equity, income, and costs. 

When you purchase or sell items or services, you must record the transaction in your company accounting records in the appropriate account. Money flowing in and going out may be seen in this graph. You may also view how much money you have in each of your accounts at any one time using online accounting software. Create financial statements and business choices by sorting and tracking transactions using accounts.

Different types of accounts in a business accounting

Most firms keep track of their finances (COA) by developing a chart of accounts. To keep track of your accounts and transactions, a chart of accounts is a useful tool you may generate using cloud accounting software.

How do you keep track of all different types of accounts using online billing software? Each of these sorts of ledger accounts has a specific purpose.

1. Account of assets

Account of Assets-types of accounts

The value of the company’s assets is reflected in the asset account. Assets are things that can be sold for a profit, but their worth diminishes with time. Therefore, it’s common for your accountant to make depreciation adjustments following the regulations established by your state’s tax legislation.

You may consider using online billing software to manage and keep track of your assets.

2. Liabilities

Liabilities-types of accounts

In business accounting, this sort of account is used to track the amount of money owed by the company in the future. Short-term and long-term debt may exist at the same time. For example, a line of credit is a short-term obligation. In contrast, the five-year loan is a long-term liability if you have access to it. 

Liabilities might also include money received in advance from consumers for work that hasn’t yet been completed.

3. Expense accounts for business

Expense accounts for business-types of accounts

Any commodity or service with no resale value may be tracked via an expense account. However, you should keep track of them as assets for items that may be sold. 

You may wish to contact your accountant when setting up your spending accounts since various nations have different accounting standards, which might make your year-end easier.

It would help if you considered using cloud accounting software to stay always up to date on your business as a business.

4. Account of income

When we talk about types of accounts, you cannot miss the account of income. Keeping track of your finances is simple with online billing software and revenue accounts. The number of accounts you establish will be determined by the degree of data you need in your reports. 

A personal training studio, for example, may offer both services and equipment but would like to keep track of them separately. You may set up two separate income accounts to keep track of the money coming in from various aspects of your firm.

In most circumstances, the Other Income category is an excellent option if you’re not sure about something and want to counsel your accountant about it later.

5. Accounts payable

Your unpaid invoices in your online accounting software are all shown in accounts payable. As soon as you get your invoices, it’s a good idea to put them in the system with the right due date so that you can see how much money you need and when.

Steps to Prepare Accounts Receivable Aging Report

6. Accounts receivable

It is the total of all the invoices entered into your free accounting software for businesses but for which you have yet to receive payment. To operate a successful business, you must monitor your accounts receivable.

7. Exchange rate gains or losses

Foreign exchange rate fluctuations are monitored using this account. It is created when an invoice is issued and closed after receiving the payment. Your cloud accounting software should be able to do this for you automatically if you acquire and sell goods in a foreign currency.

This is a high-level review of the many kinds of accounts in small company accounting and how they relate to your firm; do more research for additional information in each scenario.

8. Expenditure account for health care

It is quite a unique type of account out of many types of accounts. After-tax medical costs may be converted into pre-tax company deductions via a Health Spending Account

The cost of regular health insurance is prohibitive for small businesses; therefore, this is an economical option. In addition, it may reduce the cost of a spousal health insurance plan by eliminating the tax on your spouse’s share of the premiums.

9. Equity

Invested or produced wealth is represented by an equity account. A company’s equity may be built up in various ways, including the investment of owners or donated funds and the retention of profits from the previous year.

Also Read: What Is Equity in Accounting? What are the Examples & Equations?

Wrap up

Will you use all of the aforementioned types of accounts??

Depending on the accounting style you choose for your firm, the kinds of accounts you utilize will differ. Accrual accounting, cash-basis, or modified cash-basis accounting are all options.

Liability accounts such as accounts payable and long-term obligations should be avoided if you are using cash-basis accounting.

Accrual and modified cash-basis accounting employ the same advanced accounts, such as AP and long-term debts.

No matter what type of accounting you choose for your business – online accounting software is a must in today’s digital era. Try using Moon Invoice’s cloud accounting software – book your free demo at or +1-805-491-9393.

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