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Sponsorship invoice template

Are you running a non-profit organization or an influencer? Streamline sponsorship billing and issue the correct invoice with our sponsorship invoice template. The right invoice template that enhances your sponsorship billing & keeps your funding active. Get the sponsorship invoice template in Word, Excel, Google Docs, Google Sheets, and PDF. Simplify your administrative tasks and free up your precious time for other crucial things.

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Sponsorship invoice template
Interior Design Invoice Template

Download the sponsorship invoice template

Get a professional template for free and make your events more successful. Set a standard sponsorship invoice example that supports on-time payment for every sponsorship.

Professional Blank Invoice Template

Sponsorship invoice template

Create a professional invoice for every unpaid sponsorship. Provide a transparent representation of the details to enhance on-time billing. Whether it's a large or small sponsorship, our invoice templates cater to every need.

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Freelance Blank Invoice Template

Event sponsorship invoice template

Create a professional invoice for every event quickly and easily. Our invoice template is specifically designed for event organizers to bill sponsors in accordance with the agreed terms. Ensure transparency, accuracy, and clarity in every invoice.

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Consulting Blank Invoice Template

Package sponsorship invoice template

Share a professional sponsorship invoice in accordance with the agreed sponsorship package. Quickly create an invoice and ensure accuracy to avoid conflicts. Avail of the on-time payment for all your efforts & hard work.

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It's time to boost your sponsorship payments.

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How do you fill out or create a sponsorship invoice?

Creating an invoice document is simple with Moon Invoice, a platform that offers customized invoice templates. In a simple approach, users need to choose & download the template, then fill in the details to create a standard sponsorship invoice example. Here are the key steps to follow:

  1. Download the free sponsorship invoice template in your preferred format (Word, Excel, Google Docs, Google Sheets, or PDF).
  2. Mention the business name and address, including the city, state, and country.
  3. Start entering the basic invoice details, such as the invoice number, currency, date, and due date.
  4. Add your customer name, followed by the billing address and shipping address (if required), with city, state, and country details.
  5. Include complete & necessary details of your offered sponsorship package, including quantity & rate.
  6. Add applicable tax.
  7. Include the terms and conditions.
  8. Add your notes.
  9. Review the details and save or download the final invoice.

Once the invoice is ready, an individual can send it via WhatsApp or email. Alternatively, sending a hard copy works, as our templates are printable.

How do you fill out or create a sponsorship invoice?
Steps to Fill Out an Invoice Sample Template: Example of Invoice
When should I use a sponsorship invoice template?
What is the Use of a sponsorship Invoice Template ?

When should I use a sponsorship invoice template?

The sponsorship invoice format is majorly useful during the sponsorship billing process. It enables sponsoring companies and individuals to bill with precision. Here are the key situations where the template is useful.

Finalizing sponsorship deal

The involved parties agree on sponsorship terms, packages, or deliverables. Professionals can utilize the sponsorship invoice samples to request payment once the deal is finalized. This is particularly useful when an upfront payment is required.

To simplify the record-keeping

An invoice template for sponsorship also simplifies record-keeping. It is because the invoice generated from such a template clearly includes all the details. This is also useful to simplify the tracking of details.

During recurring

An invoice template simplifies the recurring billing process. Sponsoring companies can easily send invoices using the template for monthly, quarterly, or annual sponsorship to ensure consistent billing.

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Tips for improving your sponsorship invoice

  • Keep the invoice format simple and professional for better understanding & impression.
  • Make sure to include all the sponsor details & other necessary details.
  • Ensuring accuracy in the whole invoice.
  • Use the sponsorship invoice template to quickly create professional invoices.
  • Highlight the due date and total payable amount.
  • Provide the client with multiple payment options to ease the payment process.
  • Keeps the language professional and easy to understand.
  • Always cross-check the invoice before sharing it with the client.
Best Invoicing Tips for user
What is the best time to send a sponsorship invoice?
What is the best time to send a Invoice for the Clients?

What is the best time to send a sponsorship invoice?

The best time to send the sponsorship invoice is immediately after the service is delivered and the event is completed. It is a general concept applicable to most sponsorship projects, events & small businesses. However, it is ideal for small-scale programs.

For large-scale programs, it is better to send the sponsorship invoice at different intervals as milestones are achieved. It can be in the form of a 50% upfront payment and 50% after the compilation of the event. Sending recurring invoices is better suited to ongoing sponsorship programs.

Sponsorship companies can also issue a sponsorship invoice before the event or campaign begins. It works well when an upfront payment is required.

Free sponsorship invoice templates vs. Moon Invoice

Are you confused about whether to use a free invoice template or sponsorship invoicing software? Here are some sets of differences, as per the included functions.

Set of functions Free sponsorship invoice templates
Moon Invoice logo
Free sponsorship invoice templates Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Unlimited invoicing Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Automatic payment alerts Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Automatic invoice tracking Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Portal for viewing invoices Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Send invoice via WhatsApp Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Time-tracking Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
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Frequently Asked Questions

If you have any further questions, please don't hesitate to reach out to our customer support team for assistance.

How to write an invoice for sponsorship?

To create a sponsorship invoice, use the sponsorship invoice template from Moon Invoice. After that, you need to fill in the following details:

  • Invoice details: Invoice number, date, and due date.
  • Company details: Company name, address, and contact details.
  • Customer details: Name, address, and contact information.
  • Line item details: Include the sponsorship description, cost breakdown & applicable taxes or discounts.
  • Payment terms: Includes the payment terms & other conditions.
  • Signature: Signature of authorized person.

Do you need a sponsorship invoice?

Yes, an invoice for sponsorship is necessary to secure on-time funding for CSR contributions, campaign sponsorship, event sponsorship, etc. Additionally, it is useful for record keeping, as a supporting document for tax returns, and for maintaining a clear financial record.

How to create a sponsorship document?

A sponsorship document is a formal request for sponsorship. It is also known as a sponsorship agreement or sponsorship letter. Creating this formal document, one needs to include the following details:

  • Introduction or Summary: At the top of the document, include a brief overview of the project. Additionally, introduce yourself and your organisation.
  • Audience Details: Include audience demographics and their interests. Also include the marketing and promotional plans.
  • Sponsorship Package: List the sponsorship packages and the benefits they provide. Provide complete sponsorship details, including payment terms.
  • Final Touch: Showcase the budget and terms and conditions. Mention your contact information for better communication.

How much should I charge for sponsorship?

The sponsorship charge depends on factors such as audience size, niche, location, engagement, and partnership duration. The Cost Per Mile (CPM) model is a common approach to sponsorship pricing. According to this model, the charging is based on the number of times the ad is shown. A typical formula is as follows:

CPM= Total Campaign Spend/ No. of Impressions x 1000