Doing business is a bit of a daunting task! Because no matter what product or service you sell or provide, you need to do a certain amount of expenses every month. Generally, they are referred to as Fixed costs to the business. But not if you have billing software for small businesses.

Because of this, fixed expenses remain constant regardless of how much goods you create and sell. Changes in your fixed and variable expenditures affect your net income. It also has an impact on the break-even point of your business. These all can be managed using free accounting software for business.

Today, we will explore more about fixed costs and how you can manage your expenses and cost cloud accounting software. Fixed costs may be purposefully set higher than variable expenses in a company to earn a greater profit per unit produced. Of course, the idea only produces large profits once sales have covered all fixed expenses for a time.

Getting a comprehensive view of your company’s fixed expenses is critical using expense report software. Why? Because even if you don’t make any sales, you’ll need to have enough cash on hand to pay your fixed expenses.

So, what can be termed as fixed cost?

A fixed cost does not vary based on how many products or services are produced or sold in the business. A company’s fixed costs are expenditures it must pay regardless of the particular activity it engages in. 

In other words, fixed expenses don’t affect the company’s ability to produce any products or services. Fixed and variable costs are the two kinds of expenses that most companies have, and they add up to their overall cost.

The following are some instances of predictable recurring expenditures:

  • Expenses for rent and mortgage
  • Insurance
  • monthly lease payment for equipment
  • Rent on a car
  • Payment of utility bills
  • service for making and receiving phone calls
  • Insurance for a company’s assets

Some companies have many fixed expenses and use a business expense tracker free tool or software. However, if you know your fixed costs, you will calculate how much money you need to earn each month to keep the lights on. 

Additionally, you may prepare for an idle period by accumulating financial reserves or opening an unsecured line of credit. It would help if you kept a close eye on expenses using billing software for small businesses. (Like Moon Invoice).

Fixing costs: what you need to know

Contracts or timetables typically specify fixed expenses. These are the total expenses involved in running a company on a full-time basis.

The indirect expenditure part of the income statement allocates fixed expenses, which results in an operational profit. And that can be measured using free accounting software for business.

A company’s balance sheet and cash flow statement are prepared using a cloud accounting software account for its fixed expenses. 

Finally, the cash flow statement includes any payments made to cover the expenditures of fixed costs. A company’s bottom line benefits from fewer fixed costs since expenditures are reduced, and profits are increased.

If you are not using business expense tracker free or expense report software to manage your cost, then you are way behind your competitors who are using it.

Examples of fixed cost

  • Over the useful lifetimes of physical and intangible assets, the cost of such assets is gradually written down via depreciation and amortization
  • Promoting includes website hosting and media campaigns as well as the advertising budget
  • There are two types of monthly payments: rent and mortgage
  • Regular payments of premiums to an insurance company equate to coverage
  • Borrowing costs, as long as the loan arrangement specifies a set interest rate
  • Taxes levied by a municipality on real estate
  • Usage charges– the amount you pay each month for things like water and sewage service, as well as the energy and gas you use. Increasing output may raise the price of certain services like electricity. Although utilities are usually considered variable expenses, a minimum payment must be made regardless of the company’s performance
  • Employee salary is also an example of fixed cost

Suppose a software development firm has to spend $500,000 per month on fixed costs, but there is the little cost per unit sold. Revenues of $400,000 per month will produce a loss of $100,000, while sales of $600,000 per month would result in a profit of $100,000.

Therefore, how can you ascertain your business’s fixed costs?

If you rent or own, engage workers or independent contractors, produce goods or provide a service, etc., your company’s fixed cost accounting will be distinct from others.

Examine your budget or income statement to discover your company’s fixed expenses using the business expense tracker free tool or expense report software. Look for costs that remain the same no matter how much production your company produces. Fixed costs are expenses that don’t change no matter how little company activity there is.

Methods for calculating recurring costs

To find out how much your company spends on fixed expenses, do the following:

  • Take a look at your spending plan or financial records using billing software for small business or free accounting software for business. The expenses that remain constant month after month include rent, wages, insurance fees, and depreciation.
  • Then, total all recurring expenditures. The result is the overall fixed expenses for your business.

What are the effects of fixed cost on finance success?

Like a commercial printing company, some companies have significant fixed expenses because of the high equipment prices or the amount of space required. Due to the high upfront costs of purchasing the equipment and leasing the space, the monthly payments will remain high no matter how many printing jobs the company has. 

However, manufacturing costs are usually minimal after the firm achieves the break-even threshold after recovering the fixed expenses. So once a company with high fixed costs breaks even, it becomes much easier to make profits since the company’s variable costs – the expenditures involved with producing the final product – are reduced.

Companies with relatively low fixed expenses, such as graphic designers or merchandising consultants, will have lower fixed costs but greater variable costs. All these can be managed using cloud accounting software.

Need an Accounting Software for Managing Your Business?

How can you control the fixed cost?

If you’re self-employed or run a small company, you’re well aware of the debilitating effects of unmanageable expenses. If you’re serious about reducing expenses without sacrificing quality, the advice provided here may be very beneficial.

1. Eliminate the use of paper

Most people know that going paperless saves money, but it’s worth repeating nonetheless. Get rid of the paper if you want to save space and money. 

There’s no need to buy ink or paper, and you’ll save money by not using name-brand cartridges. Sending materials and postage is no longer required, nor are rows of file cabinets. The best way is to use billing software for small businesses to cut down your paper cost.

2. Reduce cost of communication 

Reduce Cost of Communication

There is no reason you should have to pay for landline service, particularly in today’s world. Specific applications, like Skype and Google Voice, have made paying for phone calls unnecessary. These providers also offer mobile applications, allowing you to remain connected even on the move.

3. If outsourcing makes sense, do so

If outsourcing makes sense, do so

The gig economy has exploded in popularity, and you may take advantage of its advantages. However, how might using independent freelancers and contractors economically benefit your business? 

To be completely transparent, you may maintain your business’s taxes and wages underneath. Additionally, you’ll have the chance to engage with professionals who are compensated only when they provide results. Best of all, you may choose completely from the top of the crop since you won’t be required to go through lengthy training or onboarding. 

Manage your outsourcing billing using free accounting software for business Like Moon Invoice.

4. Take into account open-source and cloud-based alternatives

Take into account open-source and cloud-based alternatives

Whatever software you are presently using, you may be able to save money by moving to open-source or SaaS alternatives. For instance, many businesses rely heavily on Google documents and spreadsheets due to their free nature.

Investigate the vast universe of open-source and cloud-based possibilities as long as you are not constrained by tight restrictions and laws dictating which kinds of software you must use. You’ll be amazed at the sheer number of world-class applications, programs, and platforms available. You can automate your billing operations using cloud accounting software.

In conclusion

As a result, fixed and variable expenses will be associated with every aspect of a company’s operations. Costs for every firm must be assessed, managed, and controlled to maximize net profits.

So, here is all the information about the fixed cost with examples and how to control it using billing software for small business or cloud accounting software. 

If you are not using any free accounting software for business or expense report software, try Moon invoice. For a free demonstration, don’t hesitate to get in touch with us at or +1-805-491-9393.