Are you running a photography business?

Or, working as a freelance photographer for extra income?

This blog is definitely for your photography business management. 

Making a living out of a photography business is becoming more and more difficult. As if the rising competition wasn’t enough, delayed payments and dishonest clients have made it difficult for photographers to thrive. 

Well, those who are having a regular chain of photography invoices are happy to have a record of invoices with due upon receipt details, but what about those who are not into this professional invoicing thing?

Don’t worry, there is a solution!

Let me share how photographers can quicken their payment process and record each bit of their earnings and expenses by installing an accounting software photography business

Having the right billing and invoice management software can help streamline your photography business operations including photography invoice management. It can optimize your finances and ensure you get paid on time. 

But it’s essential to pick the right solution. Here are the best accounting software for photographers from invoicing and billing perspective. 

1. Moon Invoice

Moon Invoice


Moon Invoice is an all-in-one, cloud-based invoice receipt maker app for iPhone and Android that allows you to optimize your streamlined financial operations. This software for invoice generation is ideal for freelancers and small businesses, but its comprehensive suite of features makes it suitable for medium-large enterprises, as well. Indeed, we can term it as one of the best accounting software for photographers

MoonInvoice offers one of the best customization features among all invoicing apps out there. It provides several free professional invoice templates that enable you to amaze your clients. Besides, it comes with powerful automation features that allow you to automate your workflows and increase operational efficiency. 

Pricing:  7-day free trial; after that, starting at Bronze plan $4.15/month and ranging to $16.67/month with the Gold plan. 

Key Features:

  • Invoicing and billing
  • Expense recording
  • Payments, time tracking, and notifications
  • Reporting, analytics, and in-depth insights
  • Seamless customization with professional templates
  • Import, export, and print utility

2. HoneyBook


Honeybook is one of the lesser-known photographer invoice management systems and the best accounting software for photographers, but it works like magic for photographers and other creative individuals. The software allows you to create custom invoices, estimates, and financial reports. It also enables you to track your finances, including profits and expenses, along with metrics like conversion rates and missed invoices. 

Besides, Honeybook integrates seamlessly with other accounting solutions and enterprise systems to offer a comprehensive experience. 

Honeybook has an intuitive, user-friendly interface that helps you brand your invoices, automate recurring tasks, and customize your workflows. 

Pricing: 7-day free trial; after that, starter plan at $9/month ranging to $390/year with an unlimited annual plan. 

Key Features:

  • Customizable online contracts
  • Adding unlimited team members
  • Professional online invoices
  • Online payments
  • Automation of tasks and workflows
  • Easy booking, agreement, and invoice management

3. FreshBooks


One of the popularly known free Invoice & Billing apps for Android, Freshbooks offers various invoicing features and functionalities as the best accounting software for photographers. For starters, it comes with a clean interface that makes it easy to use for beginners. Since the solution is cloud-based, you can use it on the go. This makes it beneficial for photographers who work remotely at different locations. 

Freshbooks also have powerful invoice management features, like expense tracking, financial reports, time tracking, and estimates. It also integrates seamlessly with go-to apps like Stripe, G Suite, and Shopify. 

Pricing: 30-day free trial; after that, starting at $6.0/month. It also offers a custom pricing option where users can customize the features as per their requirement. 

Key Features:

  • Online invoicing, payments, and discounts
  • Expense tracking and recurring expenses
  • Time tracking and team timesheets
  • Project management and file sharing
  • Multiple payment methods

4. QuickBooks


QuickBooks is a lightweight invoice receipt maker app for iPhone and Android that offers a smooth and seamless invoice management process. The best accounting software for photographers allow you to create an invoice in less than a couple of minutes without any prerequisite technical skills. 

Besides invoice generation, QuickBooks also enables you to build financial reports and track stock and inventory levels. It also comes with a mobile application, so you can stay on top of your finances anytime and anywhere. 

Pricing: 30-day free trial, after that, starting at $7.11/month for small businesses. 

Key Features: 

  • Cloud accounting with accounting reports
  • Cash flow management
  • Time and expense tracking
  • Multiple payment methods, along with online banking
  • Cloud access with an intuitive mobile application

Looking for the best Photography Accounting Software?

Moon Invoice helps in managing the A-Z of your photography business accounting with ease.

Start a Free Trial

5. Xero


If you’re a large photography firm with several employees on your payroll, Xero could be an ideal pick for you. Xero is a full-service accounting system that offers robust financial management features for medium and large-sized businesses. 

Xero can help cut down your invoicing and financial management time, thereby allowing you to focus on core tasks. This free Invoice & billing app for Android and the best accounting software for photographers also offers bank reconciliation and inventory management features. 

But the most stand-out feature of Xero is its integration capabilities. It can integrate with more than 700 applications, including Stripe, Square, and PayPal. 

Pricing: 30-day free trial, after than $12/month

Key Features:

  • Clear financial overview of business
  • Cloud-based access 
  • Automated daily bank feeds
  • Seamless invoice management
  • Interactive credit control

6. Iris


Iris is a full-fledged project management solution with robust invoice management capabilities. If you’re a large-scale photography firm with employees working on multiple projects, you’ll need a comprehensive financial management system. Here’s where Iris can help. 

Iris offers effective invoice management and payment processing tools that allow you to stay on top of your finances. It also provides client questionnaires and customer contracts. 

This custom receipt maker app iPhone provides a unique feature of integrating with other invoice apps like FreshBooks. This enables you to create an exhaustive invoice management environment. 

Pricing: 14-Day Free Trial, Plans starting at $22.50/month. 

Key Features:

  • Appointment scheduling
  • Lead Generation
  • Billing and invoicing 
  • Project and contract management
  • Client management
  • Invoice management

7. Sprout Studio


Sprout Studio is a full-fledged studio management suite that offers powerful accounting and bookkeeping features. It helps you manage contracts, bookings, and invoices, along with enhancing your bookkeeping and scheduling efforts. 

This all-in-one invoice management system and the best accounting software for photographers help you grow your photography business. It provides you with the right tools and strategies to help you efficiently manage your studio. 

Sprout Studio offers a comprehensive suite of application integration. It integrates with hundreds of solutions, like Square, Wave, Vimeo, Stripe, PayPal, WordPress, Squarespace, and more. 

Whether you’re a new photography studio or an established firm, Sprout Studio has got what you need. 

Pricing: 21-day free trial; after that, $17/month.

Key Features:

  • Billing and invoicing
  • Client, event, and proposal management
  • Contract management
  • Marketing management
  • Project management

Wrapping Up

While choosing the easy invoice generator for your studio, you must consider our handpicked seven best accounting software for photographers. Well, all these apps offer a free trial period to help you determine whether or not the app suits your business requirements. 

Nevertheless, you can choose from any of the mentioned photography accounting software to kickstart your photography business and get paid faster by sending professional and timely invoices.


Jayanti Katariya
Jayanti Katariya About the author

Jayanti Katariya is the founder & CEO of Moon Invoice, with over a decade of experience in developing SaaS products and the fintech industry. He holds a degree in engineering. Since 2011, Jayanti's expertise has helped thousands of businesses, from small startups to large enterprises, streamline invoicing, estimation, and accounting operations. His vision is to deliver top-tier financial solutions globally, ensuring efficient financial management for all business owners.