Whether you run a small retail store or a large e-commerce store, having a reliable and efficient method for generating sales receipts is essential.

A sales receipt is an important document for businesses because it acts as proof of purchase for the client and provides valuable information for the small business owner. It is a vital tool for both the buyer and the seller and acts as evidence of purchase.

This receipt contains important details such as the date of the sale, the items purchased, the cost of each item, and the total amount paid. This information is important for businesses as it helps them track their sales and revenue, monitor inventory levels, and reconcile their financial statements.

In this blog, let’s dive into the world of sales receipts, exploring what they are, why they are important, the importance of digital receipts in the modern business world, and how to create them.

Finally, we will explore the benefits of using digital receipt and accounting software to manage your sales receipts, and sales tax collected and discuss some of the latest statistics highlighting the growth.

So, let’s get started without delay!

What is a Sales Receipt?

A sales receipt is a record that demonstrates sales between two parties. It offers a record of the products or services purchased, the transaction date, the purchase price, and the mode of compensation. It is typically issued at the point of sale, either in a physical or digital format, and can be used for record-keeping purposes, tax reporting, or as a reference for returns or exchanges.

Additionally, it can also be used for tax purposes, as well as for resolving any disputes with customers regarding their purchases.

It lists the details of the purchased goods or services, including the item description, quantity, price, and total amount paid. The receipt also includes the date of the transaction, the names of the buyer and seller, and the settlement process used. Sales receipts serve as evidence of the transaction and are often used for record-keeping and tax purposes.

Example of sales receipt

How to Make a Sales Receipt?

Sales receipts are used to document transactions made in retail stores, grocery stores, online shops, or any other business where goods or services are sold to customers. They serve as proof of purchase for the buyer and provide important information for the seller, such as the date of the transaction, items purchased, price, and compensation mode.

Sales receipts are also used to track the business’s income and expenses, and they can be used for tax and business accounting purposes. In some cases, sales receipts can also be used for returns, exchanges, or warranty claims, as they contain all the necessary information about the transaction.

If you wish to create your own sales receipt, here’s a step-by-step guide for you:

Choose a Receipt Template or Create your Own

You can use a pre-made sales receipt template or create your design in a word processing program like Microsoft Word or Google Docs or handwritten receipts in the most basic form. Using tools like online invoicing software can also provide you and your sales associates with editable templates. You can customize these templates directly on the software and send receipts to your customers through the mail.

Add Your Business Information

This is an important step to keep track of business details, and so that your customers can identify you.

Include the Client Information

Write the customer’s name, address, and phone number. If the client is a repeat customer, it’s helpful to include their client ID. The receipt has a unique number on itself, that can be coordinated with a client too.

Add the Date and Time of the Sale

Be sure to include the date and time of the transaction.

List the Items Purchased

Make a list of the items sold, including a description, quantity, and unit price for each item. Include this data on your receipt.

Total the amount of the Purchase

This should include the subtotal, any taxes or fees, and the total. Calculate the total cost of all items, including taxes and any additional charges.

Include a Compensation Option

Include the type of revenue received, such as cash, credit card, or check, and the amount received.

Include a Thank You Message

Thank the client for their business and provide any relevant information, such as a return policy. Close the receipt with a short thank you message to the customer.

Print or Email the Receipt

Print out the receipt, sign it, and hand it to the client as a written record of the transaction.

What Information Should a Sales Receipt Comprise?

In many countries, sales receipts are legally required to record the details of a transaction. Thus it should have some specific information on it. Sales receipts that include information about the items sold, the total amount, and taxes can be used for sales tax purposes.

Sales receipts should include specific information to meet legal requirements, for written record keeping, to build a client database, for tax purposes, and as proof of purchase for customers.

  1. Company name and contact details: This should include the name of your business, phone, address, and email.
  2. Client information: If applicable, this could include the name and phone information of your client. The customer’s address, business name, and phone should be on the receipt.
  3. Date and time of sale: The date and time the transaction took place should be clearly stated on the receipt.
  4. List of the products purchased: Each item’s description, quantity, and cost should be listed here.
  5. The total amount of purchase: The total cost of the items, including taxes and any additional charges, should be calculated and displayed on the receipt. This should include the subtotal, any taxes or fees, and the total.
  6. Compensation mode: Indicate how you plan to pay. The type of revenue received, such as cash, credit card, or check, and the amount received should be noted on the receipt.
  7. Receipt number: This is a unique identifier for the transaction, which can be helpful for tracking purposes.
  8. Signature: If the client pays with a credit card, include a signature line for them to sign.
  9. Thank you note: A thank you note of appreciation for the customer’s business can be included on the receipt. A friendly thank you message is always appreciated and can help foster a positive relationship with your customers.

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Importance of Sales Receipts

A sales receipt is an important document for both the client and the seller. It plays a crucial role in the sales process and is an important document for both customers and businesses. Sales receipts are an essential part of the sales process, providing a record of the transaction for both parties and serving as a valuable tool for business and inventory management.

Here are a few reasons why your business needs sales receipts:

  1. Record of transaction: Sales receipts provide a record of the transaction, which can be used to track sales, inventory management, and monitor client purchases. The date, products purchased, and payment amount are all recorded on the receipt as a record of the transaction. Tax calculations and sales tracking may be done with the use of this data.
  2. Proof of purchase: It serves as proof of purchase for the customer, which can be important if they need to return an item or if they need to dispute a charge.
  3. Client satisfaction: Providing customers with a receipt allows them to build confidence and trust in the company. It provides a clear and organized summary of the transaction, which can help increase client satisfaction.
  4. Tax purposes: In some cases, online sales receipts and the accounting system may be necessary for tax purposes, particularly if the business is required to collect tax. Sales receipts provide a record of the items sold and the amount paid, which can be used for tax purposes.
  5. Fraud prevention: It can help prevent fraud by providing a clear record of the transaction, including the items purchased and the payment method used. Digital sales receipts help to minimize errors and discrepancies in record keeping, as all the details of the transaction are recorded in one place.

Difference Between Sales Receipt and Invoice

A sales receipt and an invoice are both documents used in business transactions, but they serve different purposes. It is usually given to the client at the time of purchase and serves as proof of purchase.

An invoice, on the other hand, is a more detailed document that serves as a request for payment from the customer. A typical description of the items or rendered services, the number and cost of each item, and the total amount owed are all included. Payment conditions, such as the mode of payment and the due date, may also be included in an invoice.

The following are the differences between a sales receipt and an invoice:

Details Sales Receipt Invoice
Purpose The sales receipt serves as proof of purchase of goods or services. Issuing invoices serves as a request for payment.
Length It is a short document An invoice is more detailed and often longer.
Issued at It is typically issued at the time of purchase. An invoice is usually sent after the goods or services have been delivered.
The same information included It normally contains the date, the products purchased, and the amount paid. An invoice containing a description of the goods or services given, the quantity and total price of each item, and the total amount owed.
Payment details It does not include the due date or payment details. An invoice may include payment terms, such as the due date and payment mode.
Purpose of the document It is used for the customer’s records An invoice is used as a request for payment from the customer.
Format Digital sales receipts are often printed and given to the customer. Invoices can be sent via mail, email, or another electronic method.

Various Industries Types of Receipt

Receipts are important in a variety of industries for keeping track of transactions and serving as proof of purchase. There are many different types of receipts used in various industries to track transactions, serve as proof of purchase, and provide the same information about the transaction.

Here are a few different types commonly used in various industries:

  1. Retail Receipt: Retail receipts are typically issued in retail stores and include the date, items purchased, and amount paid. Retail receipts may also include information about any discounts, promotions, or return policies.
  2. Restaurant Receipt: Restaurant receipts typically include the date, items ordered, and the total amount due. Restaurant or grocery stores retail receipts from cash register may also include information about any taxes, gratuities, or pay modes.
  3. Hotel Receipt: Hotel cash register receipts are issued when a client checks into or out of a hotel. They typically include information about the room rate, taxes, and any additional charges such as parking or room service.
  4. Service Receipt: Service cash register receipts are issued for services provided, such as for a haircut, massage, or home repair. Service receipts may include information about the services rendered, the cost, and any taxes or fees.
  5. Delivery Receipt: Delivery receipts are used in the delivery industry, such as for package delivery or food delivery. They typically include information about the items delivered, the recipient, and the delivery date and time.
  6. Rental Receipt: Rental receipts are used for rental transactions, such as for a car rental or equipment rental. They typically include information about the rental period, the equipment rented, and the cost.

Create Sales Receipt Online from Moon Invoice

Statistics demonstrate the growing demand for electronic receipt software over handwritten receipts and the many benefits it provides to businesses and consumers alike. Electronic receipts are more convenient, cost-effective, and environmentally friendly than traditional paper receipts, making them an essential tool in the modern business world.

Here are some statistics highlighting the growing importance of electronic receipts generation software in the modern business world:

  1. 95% of businesses reported improved financial management after implementing digital receipt software, according to a survey by Expensify.
  2. 92% of consumers prefer digital receipts over paper receipts, according to a survey by Zoho Books.
  3. 70% of consumers report that they are more likely to return to a business that provides electronic receipts, according to a survey by Square.
  4. Over 80% of small businesses in the US use invoicing and receipt software to manage their finances, according to a survey by Gusto.

Moon Invoice is one such popular invoicing and business accounting app that provides an effective receipt management system and several other benefits for creating receipts. It provides an easy-to-use and customizable solution for creating and managing sales receipts, making it a valuable tool for businesses of all sizes.

Moon Invoice offers an easy-to-use interface that makes it simple to produce and maintain sales receipts over handwritten receipts or paper sales receipts. It even allows you to customize your receipts with your company logo, color scheme, and other information to make them look professional.

This intuitive software allows you to keep track of your client information in one place, making it easier to create and manage sales receipts. You can automatically calculate taxes, subtotals, and totals, so you don’t have to do the calculations yourself.

Moon Invoice is cloud-based, so you can access your receipts and credit accounts from anywhere with an internet connection. An effective solution to maintain track of your transactions and client information is provided by this user-friendly software.

Here are the steps to create a new receipt on the Moon Invoice accounting system:

  1. Open the Moon Invoice app: To start, you’ll need to open the Moon Invoice app on your device.
  2. Create a new receipt: From the main menu, select “New” and then “Receipt.” This will create a new receipt.
  3. Select a customer: Next, you’ll need to select the client for whom you’re creating the receipt. You can do this by selecting “Add Customer” and entering the customer’s information.
  4. Enter the items purchased: In the “Items” section, you can enter the items purchased, including the description, quantity, and price. You can add as many items as needed.
  5. Enter payment information: In the “Payment” section, you can enter the compensation method used, such as cash or credit card, and the amount paid.
  6. Add notes: If necessary, you can add notes to the receipt in the “Notes” section.
  7. Save and send: When you’re finished, save the receipt and it can be delivered online by email or printout on the packing slip.

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Final Words

In conclusion, sales receipts play a crucial role in both businesses and customers’ lives. It provides an effective receipt management system and a record of a transaction and helps to ensure that the buyer received what they paid for, while also serving as evidence of purchase for the seller. This document is not only necessary for tax purposes, but it also helps to prevent disputes and misunderstandings between buyers and sellers. Therefore, it is important to keep accurate and organized financial records of all sales receipts to ensure a smooth and efficient business operation.


Jayanti Katariya
Jayanti Katariya About the author

Jayanti Katariya is the founder & CEO of Moon Invoice, with over a decade of experience in developing SaaS products and the fintech industry. He holds a degree in engineering. Since 2011, Jayanti's expertise has helped thousands of businesses, from small startups to large enterprises, streamline invoicing, estimation, and accounting operations. His vision is to deliver top-tier financial solutions globally, ensuring efficient financial management for all business owners.