Free hotel invoice template
Now elevate your hotel billing and improve the cash flow while serving the best quality service to your guests. Get the free hotel invoice template at Moon Invoice and create your professional invoice within the blink of an eye. Explore, choose, download, and edit the right invoice template in Word, Excel, Google Sheets, Google Docs, and PDF. Moon Invoice is the ideal platform for creating a free invoice.
Download the hotel invoice template
Choosing the perfect hotel room invoice template is helpful in diverting the invoicing process to a successful path. Explore various samples and select the most suitable one.
Free hotel invoice template
As a hotel owner, you can smooth the hotel business billing. Provide a high level of professional touch when creating hotel invoices using a variety of templates. Once the guest is checked out, request payment while leaving a lasting impression.
Microsoft Excel
Microsoft Word
Google Doc
Google Sheets
Adobe PDF
Free group invoice template
Serving a group of guests at your hotel? Try our free group invoice templates to boost your invoicing and save time. Manage your billing smoothly, even when serving multiple guests simultaneously. Get it now!
Free wedding invoice template
Is your hotel booked for the wedding ceremony? Don’t let your billing be messy in front of wedding clients. Download our free wedding invoice templates and generate a clear & polished invoice in a minute for on-time payment.
Free corporate invoice template
Do you welcome corporate events at your hotel? Ensure smooth billing with our invoicing software while renting your space for corporate clients. Leave out the lasting professional image while choosing the most suitable hotel bill template.
Free recurring invoices template
Serving your regular guests? Generate your recurring invoice for free in a minute with our recurring invoice template. Leverage the automation and experience the elegant payment flow with recurring billing.
Free accommodation invoice template
The ready-to-use invoice templates from Moon Invoice are a perfect solution for billing accommodation services. Smooth out your billing process and eliminate payment delays for every accommodated guest.
Why should hotel owners send professional invoices?
Professional hotel invoices are typically more detailed than standard invoices. Here are the key points that address its value on the hotel bill.
Boost on-time payment
Professional invoices help enhance on-time payment and maintain a financially healthy business. Thanks to its clear & accurate structure, which represents the key details to the client.
Legal & tax compliance
Professional-looking invoices are very helpful during the legal and tax processes of a hotel business. The business profession or its accounting team uses it during the tax filing process.
Enhance the brand image
Hotel owners can enhance their hotel's image by showcasing their logo and including a polite thank-you message. A professional invoice presents information clearly and concisely.
How to fill or create a hotel invoice?
Creating the hotel invoice is not a big deal when you have an invoicing tool like Moon Invoice. Users can easily fill out invoice templates. The ready-to-use samples for creating a hotel invoice example save time and ensure speed & accuracy. Follow the key steps below for hotel bill creation:
- Download our free hotel invoice templates in your preferred format.
- Include the business name, along with its address, including city, state, and country details.
- Begin by filling out the basic details of the invoice, including the invoice number, currency, date, and due date.
- Add your customer's name, followed by the billing address and shipping address (if applicable), including city, state, and country details.
- Include the complete details of your offered hotel service, including the quantity & rate.
- Add applicable tax.
- Include the terms and conditions.
- Add your notes
- Recheck the details and save or download the final invoice.
Please cross-check the invoice and send it via email or WhatsApp. Alternatively, take the print and send the hard copy to the client.
What should be included on an invoice for a hotel guest?
Certain information is necessary for crafting an outstanding hotel invoice and streamlining the process. A typical hotel invoice format should cover the following details:
Invoice details
Invoice information, including the invoice number, date, and due date, is essential to include on an invoice. The invoice number is unique for each invoice, allowing for individual tracking.
Hotel information
The invoice should include the hotel's details, such as the hotel name, address, contact number & email. The information should be accurate so that guests can easily contact the hotel staff.
Guest/Client details
Mention all the details related to the guest and client to whom you are issuing an invoice. The section should include client name, address, contact number & email.
Offered hotel service details
Breakdown of offered hotel services for a better understanding of the client. The invoice section should cover all services, along with a detailed breakdown of costs.
Terms and conditions
The invoice should include the terms and conditions related to the hotel business. It covers the last payment date, mode of payment, and other terms of the billing.
Authorized signature
An authorized signature on an invoice makes it legitimate and also earns the guest/client's trust. Invoicing software like Moon Invoice makes it easy to add a digital signature to an invoice.
What is the right time to send a hotel invoice?
In the case of the hotel business, the right time to send the invoice is immediately after the guest checks out. This ensures a smooth billing approach and payment flow. However, in some cases, hotels require advanced payment as per their payment terms. In such cases, hotel professionals can send an invoice during check-in and request upfront payment.
The invoice can be sent on a weekly or monthly basis for ongoing events at the hotel or regular guest visits. Generally, for corporate clients, sending a hotel invoice within 24 to 48 hours is an ideal practice. Regardless of the billing cycle, it is essential to maintain a regular cash flow and avoid payment delays.
Free hotel invoice templates Vs. Moon Invoice
Are you confused about using a free invoice template or hotel invoicing software? Here are some sets of differences as per the functions mentioned.
| Set of Functions | Free hotel invoice templates |
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|---|---|---|
| Free hotel invoice templates |
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| Unlimited invoicing |
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| Automatic payment alerts |
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| Automatic invoice tracking |
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| Portal for viewing invoices |
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| Send invoice via WhatsApp |
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| Time-tracking |
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| Download Now | Sign Up |
Frequently Asked Questions
What is a hotel invoice template?
A hotel invoice template is a predefined sample that includes the required fields for creating a professional hotel invoice. It enables users to quickly fill in the details and prepare an invoice in less time while maintaining accuracy.
Can hotel invoice templates be customized?
Moon Invoice offers customized & free invoice templates. It enables users to create personalized invoices for hotel businesses. Users can easily download the invoice template and modify it to create the required invoice.
What should be included in a hotel invoice template?
A hotel invoice template should include the following information:
- Invoice#, invoice date, currency, and due date
- Hotel name, address, logo, email ID & contact number
- Guest name, address, email ID & contact number
- Hotel service details with cost bifurcation
- Payment terms
- Signature
Is the hotel receipt the same as an invoice?
No, a hotel receipt and an invoice are two different documents. A hotel invoice is a payment request document that hotel staff share with the guest at the time of checkout. The hotel staff shares the hotel receipt with the guest upon receipt of payment. It serves as proof of a successful transaction. can duplicate invoices as invoices, estimates, credit notes, and purchase orders. Users can also check the activity log and mark it as sent, voided, or paid.
How to create a hotel bill in Word format?
With Moon Invoice, it is easy to make a hotel bill in Word format. The platform offers over 66 customized templates that enable users to create an impressive invoice in Word format. Below are the key steps:
- Download the hotel invoice template in Word
- Customized it as per the requirement
- Add the required details related to hotel services
- Cross-check and verify the details
- Send it to your guest & save a copy to keep a record
- Experience full-fledge invoicing module with estimates, POs, receipts
- Get offline support to work seamlessly
- Multiple payment gateways + custom payment method
- Live customer support
- Manage projects and customers efficiently
- Automate workflow, get analytics, & more
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
- We Make Invoicing a Childsplay!
- No Complex Features, No Longer Processes
- Save Time, Boost Productivity
- Experience full-fledge invoicing module with estimates, POs, receipts
- Get offline support to work seamlessly
- Multiple payment gateways + custom payment method
- Live customer support
- Manage projects and customers efficiently
- Automate workflow, get analytics, & more
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
- We Make Invoicing a Childsplay!
- No Complex Features, No Longer Processes
- Save Time, Boost Productivity
- Experience full-fledge invoicing module with estimates, POs, receipts
- Get offline support to work seamlessly
- Multiple payment gateways + custom payment method
- Live customer support
- Manage projects and customers efficiently
- Automate workflow, get analytics, & more
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
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- We Make Invoicing a Childsplay!
- No Complex Features, No Longer Processes
- Save Time, Boost Productivity
- Experience full-fledge invoicing module with estimates, POs, receipts
- Get offline support to work seamlessly
- Multiple payment gateways + custom payment method
- Live customer support
- Manage projects and customers efficiently
- Automate workflow, get analytics, & more
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
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- We Make Invoicing a Childsplay!
- No Complex Features, No Longer Processes
- Save Time, Boost Productivity