Professional Invoicing Software

Hotel Invoice Template

Busy serving your room and event guests at the hotel? Try our free hotel invoice template designs, enabling you to generate and send invoices to your clients in 60 seconds. Download templates as per your hotel services and generate invoices like a PRO.

Create Hotel Invoices

Hotel Invoice Template

Hotel Invoice Template

Download the Free Hotel Invoice Template for Your Hotel Guests

Choose the appropriate hotel invoice template as per the services rendered to your guests.

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Room Invoice Template

Bill your clients efficiently for the room they have accommodated at your hotel. We have readymade hotel room invoice templates to help you issue hotel invoices in minutes. Don't make your guest wait after checkout; print instant hotel bills with Moon Invoice.

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Group Invoice Template

Do you have guests at your hotel that have booked your hotel as a group? We help you generate quick group booking invoices in minutes using our readymade group hotel invoice templates. Download the free invoice template in MS Word, Excel, PDF, Google Sheets, or Google Docs.

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Wedding Events Invoice Template

Is your hotel often booked for wedding ceremonies or events? We have covered you with the exclusive wedding events invoice template that helps you issue wedding invoices in minutes. Download the template and start filling in the correct details now!

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Corporate Invoice Template

If your hotel welcomes the corporates for group or individual bookings, we have covered you with corporate invoice templates. Issue professional-looking corporate hotel invoices to your guests with our online invoicing software. Download templates and start issuing!

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Recurring Invoices Template

We have an exclusive hotel invoice template format for all your loyal hotel guests that helps you design recurring invoices in minutes. Using our online invoicing software, you can also auto-set the recurring cycle for your hotel guests, saving you valuable time and effort.

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Day-Use Invoice Template

Many guests use the hotel room only during the day. For your day-use hotel room guests, we have covered you with an exclusive day-use hotel invoice template. Fill in the details for your day-use guests and start issuing instant hotel bills during their checkout.

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Create Accurate Hotel Invoices in a Minute!

Explore the hotel business invoices in 66+ designs to get you paid faster!

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What is the Use of a Hotel Invoice Template?

What is the Use of a Hotel Invoice Template?

What is the Use of a Hotel Invoice Template?

A hotel invoice is a standard hotel bill format issued by the hotel owner to guests. Hotel invoices are generated using a standard or exclusive hotel invoice template. The following are the essential reasons for using a hotel invoice template.

Quick Billing on Checkout

The hotel invoice sample template helps generate quick bills during guests' checkout. It helps eliminate guests' waiting time as invoices are generated quickly by leveraging the free invoice templates' ready-made format.

Maintaining Records

Another reason for leveraging the hotel invoice samples is that they help generate digital invoices accurately, which is an essential document for the books of account. Also, it helps during tax compliance or audits.

Expense Reimbursement

Using a hotel invoice template to generate a hotel invoice for the guest helps the guest record the document for expense reimbursement. The guest can save the invoice and submit it to the accountant to file the return.

How Do You Fill Out or Create a Hotel Invoice?

Filling out the invoice template or creating it from scratch is relatively easy and quick with Moon Invoice. Let's check out the quick steps:

  1. Download our free hotel invoice templates in your preferred format (Word, Excel, Google Docs, Google Sheets, or PDF).
  2. Mention the business name along with the business address with city, state, and country details.
  3. Start filling out the basic details of the invoice, such as invoice number, currency, date, and due date.
  4. Add your customer name followed by the billing address and shipping address (if required) with city, state, and country details.
  5. Include the complete details of your offered hotel service with proper details of quantity & rate.
  6. Add applicable tax.
  7. Include the terms and conditions.
  8. Add your notes
  9. Review the details and save or download the final invoice.

How Do You Fill Out or Create a Hotel Invoice?

Steps to Fill Out an Invoice Sample Template: Example of Invoice

Why Do Hotel Owners Need to Issue Professional Invoices?

Hotel owners need to invoice professionally and accurately for the following reasons.

Maintaining the Brand Image

One of the reasons that hotel owners need to issue an invoice to their guests is to maintain the brand image. If the hotel doesn't issue an invoice during checkout, demanding the payment would sound absurd. Hence, invoicing is crucial for hotels.

Helping Guest with Reimbursement

Another reason for issuing a hotel invoice is to help the guest file an expense reimbursement based on the invoice document. Invoice documents are crucial in the corporate accounting because they help with easy reimbursement.

Bookkeeping or Taxation Purpose

Invoicing is important from the accounting perspective. The hotel has to file for taxes and also undergo an audit for which keeping the records of the income is essential. Invoice helps maintain accurate records of guests and their payments.

Automation & Efficiency

Professional invoicing can improve the efficiency of your hotel operations. It helps uplift your brand value and increase productivity, as digital invoices are generated easily and quite accurately with the help of hotel invoice templates.

Legal & Regulatory Compliance

Hotels are legally required to provide guests with detailed invoices that include information such as taxes and fees. Professional invoices help hotel owners comply with local regulations, reducing the risk of legal issues and ensuring the business operates within the law.

Liability Towards the Guest

The hotel is liable to issue an invoice to the guest at the time of billing. It is not legal for any hotel to accept the payment from the guest without issuing a legal hotel invoice to the guest. Hence, professional hotel invoicing helps to serve the liability towards the guest.

Generate Professional Hotel Invoices with Moon Invoice

Keep your hotel guests well informed about their hotel charges and taxes with our professional hotel invoice templates.

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Best Invoicing Tips for Hotel Owners

Here are some of the best hotel invoicing tips to follow:

  • Always generate clean and crisp invoices.
  • Never add irrelevant and too many details in an invoice.
  • Use a custom invoice number for easy tracking.
  • Add the details of the hotel services that you offer to clients along with rates.
  • Mention payment terms such as Net 30, Net 45, and Net 90 for better understanding.
  • Use a hotel invoice template for generating a final invoice. It helps with a professional format followed by automatic calculations.
  • The invoice date must be cross-checked twice before sending the invoice to the customer.
Best Invoicing Tips for Hotel Owners

What is the Right Time to Invoice Your Hotel Guests?

What is the Right Time to Invoice Your Hotel Guests?

What is the Right Time to Invoice Your Hotel Guests?

The right time to invoice a hotel guest is at the time of booking or during the checkout. If the guest has booked the hotel via a trip advisor or through a website, the invoice is sent right after the guest completes the checkout procedure. At the same time, add-on services such as food, drinks, laundry, etc. can be paid for during the checkout.

Free Hotel Invoice Templates Vs. Moon Invoice

Are you confused about using a free invoice template or hotel invoicing software? Here are some sets of differences as per the functions mentioned.

Set of Functions Free Hotel Invoice Templates
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Free Hotel Invoice Templates Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Unlimited Invoicing Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Automatic Payment Alerts Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Automatic Invoice Tracking Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Portal for Viewing Invoices Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Send Invoice via WhatsApp Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
Time-Tracking Free Hotel Invoice Templates Vs Moon Invoice Free Hotel Invoice Templates Vs Moon Invoice
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Frequently Asked Questions

What Is a Hotel Invoice Template?

Free hotel invoice templates are hotel invoice sample formats that are ready to use for generating final invoices.

Can Hotel Invoice Templates Be Customized?

Yes, hotel business invoice templates can be easily customized. Explore Moon Invoice for creating personalized invoices with our free hotel invoice templates.

What Should Be Included in a Hotel Invoice Template?

A hotel business invoice template must include all the invoice information such as the invoice details number and date, client details, business information, line items, and payment terms.

Can Hotel Invoice Templates Be Used for Other Types of Businesses?

Hotel invoice templates can be used for room accommodations, events, corporate gatherings, conferences, and more.

Is the Hotel Receipt the Same as an Invoice?

No, the receipt and invoice are not the same. Invoices are issued at the time of payment whereas a receipt is sent for the proof of payment or the proof of booking.

How to Initiate a Hotel Business?

For starting hotel business , you must follow the below steps -

  • Prepare a business plan
  • Do market research
  • Choose the location where you establish your hotel
  • Plan on the service you offer to your guest
  • Make a financial planning and investment
  • Choose the hotel name
  • Establish a legal business entity
  • Get all the licenses
  • Promote your hotel business