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Busy serving your room and event guests at the hotel? Try our free hotel invoice template designs, enabling you to generate and send invoices to your clients in 60 seconds. Download templates as per your hotel services and generate invoices like a PRO.
Choose the appropriate hotel invoice template as per the services rendered to your guests.
Bill your clients efficiently for the room they have accommodated at your hotel. We have readymade hotel room invoice templates to help you issue hotel invoices in minutes. Don't make your guest wait after checkout; print instant hotel bills with Moon Invoice.
Do you have guests at your hotel that have booked your hotel as a group? We help you generate quick group booking invoices in minutes using our readymade group hotel invoice templates. Download the free invoice template in MS Word, Excel, PDF, Google Sheets, or Google Docs.
Is your hotel often booked for wedding ceremonies or events? We have covered you with the exclusive wedding events invoice template that helps you issue wedding invoices in minutes. Download the template and start filling in the correct details now!
If your hotel welcomes the corporates for group or individual bookings, we have covered you with corporate invoice templates. Issue professional-looking corporate hotel invoices to your guests with our online invoicing software. Download templates and start issuing!
We have an exclusive hotel invoice template format for all your loyal hotel guests that helps you design recurring invoices in minutes. Using our online invoicing software, you can also auto-set the recurring cycle for your hotel guests, saving you valuable time and effort.
Many guests use the hotel room only during the day. For your day-use hotel room guests, we have covered you with an exclusive day-use hotel invoice template. Fill in the details for your day-use guests and start issuing instant hotel bills during their checkout.
Explore the hotel business invoices in 66+ designs to get you paid faster!
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A hotel invoice is a standard hotel bill format issued by the hotel owner to guests. Hotel invoices are generated using a standard or exclusive hotel invoice template. The following are the essential reasons for using a hotel invoice template.
Quick Billing on Checkout
The hotel invoice sample template helps generate quick bills during guests' checkout. It helps eliminate guests' waiting time as invoices are generated quickly by leveraging the free invoice templates' ready-made format.
Maintaining Records
Another reason for leveraging the hotel invoice samples is that they help generate digital invoices accurately, which is an essential document for the books of account. Also, it helps during tax compliance or audits.
Expense Reimbursement
Using a hotel invoice template to generate a hotel invoice for the guest helps the guest record the document for expense reimbursement. The guest can save the invoice and submit it to the accountant to file the return.
Filling out the invoice template or creating it from scratch is relatively easy and quick with Moon Invoice. Let's check out the quick steps:
Hotel owners need to invoice professionally and accurately for the following reasons.
One of the reasons that hotel owners need to issue an invoice to their guests is to maintain the brand image. If the hotel doesn't issue an invoice during checkout, demanding the payment would sound absurd. Hence, invoicing is crucial for hotels.
Another reason for issuing a hotel invoice is to help the guest file an expense reimbursement based on the invoice document. Invoice documents are crucial in the corporate accounting because they help with easy reimbursement.
Invoicing is important from the accounting perspective. The hotel has to file for taxes and also undergo an audit for which keeping the records of the income is essential. Invoice helps maintain accurate records of guests and their payments.
Professional invoicing can improve the efficiency of your hotel operations. It helps uplift your brand value and increase productivity, as digital invoices are generated easily and quite accurately with the help of hotel invoice templates.
Hotels are legally required to provide guests with detailed invoices that include information such as taxes and fees. Professional invoices help hotel owners comply with local regulations, reducing the risk of legal issues and ensuring the business operates within the law.
The hotel is liable to issue an invoice to the guest at the time of billing. It is not legal for any hotel to accept the payment from the guest without issuing a legal hotel invoice to the guest. Hence, professional hotel invoicing helps to serve the liability towards the guest.
Keep your hotel guests well informed about their hotel charges and taxes with our professional hotel invoice templates.
Take a Free TrialHere are some of the best hotel invoicing tips to follow:
The right time to invoice a hotel guest is at the time of booking or during the checkout. If the guest has booked the hotel via a trip advisor or through a website, the invoice is sent right after the guest completes the checkout procedure. At the same time, add-on services such as food, drinks, laundry, etc. can be paid for during the checkout.
Are you confused about using a free invoice template or hotel invoicing software? Here are some sets of differences as per the functions mentioned.
| Set of Functions | Free Hotel Invoice Templates |
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|---|---|---|
| Free Hotel Invoice Templates |
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| Unlimited Invoicing |
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| Automatic Payment Alerts |
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| Automatic Invoice Tracking |
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| Portal for Viewing Invoices |
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| Send Invoice via WhatsApp |
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| Time-Tracking |
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| Download Now | Sign Up |
Moon Invoice lets you avail the on-time payment for your hotel service. Create a professional invoice and make billing simple.
TRY IT FREEFree hotel invoice templates are hotel invoice sample formats that are ready to use for generating final invoices.
Yes, hotel business invoice templates can be easily customized. Explore Moon Invoice for creating personalized invoices with our free hotel invoice templates.
A hotel business invoice template must include all the invoice information such as the invoice details number and date, client details, business information, line items, and payment terms.
Hotel invoice templates can be used for room accommodations, events, corporate gatherings, conferences, and more.
No, the receipt and invoice are not the same. Invoices are issued at the time of payment whereas a receipt is sent for the proof of payment or the proof of booking.
For starting hotel business , you must follow the below steps -
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
We will send you an email with instructions to reset it.
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
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For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Try Moon Invoice Today!
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
We will send you an email with instructions to reset it.
For my business, one of the headaches was managing both stocks and expenses. Luckily, I switched to Moon Invoice and found the hassles of stock and expense management getting faded. Thanks to this amazing invoicing app.
Enter Password to link your account with Gmail
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