As the world becomes increasingly digital, businesses seek faster and more convenient ways to process payments. One popular payment method is ACH (Automated Clearing House), which allows companies to transfer funds electronically between accounts. ACH payments are becoming increasingly popular due to their convenience, security, and lower processing fees than traditional payment methods like wire transfers or checks.

As a small business owner, getting paid on time is crucial to maintaining a healthy cash flow and ensuring the success of your business. However, invoicing and payment processing can take time and effort, leading to payment delays. ACH can come to your rescue during such times.

Whether you’re a freelancer, consultant, or small business owner, this blog will help you understand ACH payment to optimize your invoicing and payment process and get paid faster.

What is ACH Payment?

ACH stands for Automated Clearing House, an electronic payment system that transfers funds between accounts in the United States. ACH payments are often used for direct deposit of payroll, government benefits, and tax refunds, as well as for online bill payments and other types of money transfers.

It works by debiting funds from the payer’s bank account and crediting the funds to the payee’s account.

ACH payments are a cost-effective and efficient way to transfer funds, as they are typically less expensive. They can be automated to reduce the need for manual processing. However, these are unsuitable for all types of transactions, as they may have lower limits and longer processing times than other payment methods.

How Do ACH Payments Work?

ACH payments work by electronically transferring funds between two accounts using the Automated Clearing House network, a secure payment processing system that connects financial institutions in the United States. It can be used for various transactions, including direct deposit of payroll and benefits, online payments, and B2B (business-to-business) payments. They are typically more cost-effective and faster than traditional paper checks, making them a popular payment option for many businesses and individuals.

Here are the steps involved in an ACH payment:

1. Authorization

The payer (person or organization making the payment) initiates an ACH credit payment by authorizing the payment through an online banking system, a mobile app, or another payment processing platform.

2. Entry

The payment information is entered into the ACH network by the payer’s bank, which sends the payment request to the ACH operator for processing.

3. Processing

The ACH operator sorts and batches the payment requests and sends them to the appropriate banks for debiting and crediting the accounts.

4. Settlement

The funds are transferred from the payer’s bank account to the payee’s (recipient’s) account through the ACH network, typically within 1-2 business days.

5. Notification

The payer and payee receive payment verification through their respective banks or payment platforms.

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How Long Does it Take to Process ACH Payments?

ACH processing times may vary depending on the specific banks involved in the transaction and any weekends or holidays that may affect the processing schedule. Typically, it takes one to two business days, although same-day ACH credit processing is also available for some transactions.

  • Standard ACH processing: ACH payments submitted by a cutoff time (usually around 5:00 PM Eastern Time) are processed on the next business day. The funds are generally available in the payee’s account by the second business day.
  • Same-day ACH processing: Same-day it can be submitted by a cutoff time (usually around 2:45 PM Eastern Time) and will be processed and settled on the same business day. However, not all ACH transactions are eligible for same-day processing, and this service has an additional fee.

Types of ACH Payments

Several types are designed for specific use cases. Here are the main types:

1. Direct deposit: This is a common type of ACH credit payment used for payroll, employee benefits, and tax refunds. Funds are deposited directly into an employee’s bank account, eliminating the need for paper checks.

2. Direct payment: This type of ACH payment is used for one-time or recurring expenses, such as utility bills, mortgage payments, or subscription services. The payee initiates the payment and authorizes the payer to withdraw funds from their bank account.

3. B2B payments: These are increasingly used for business-to-business (B2B) transactions, such as paying vendors or suppliers. These payments may be initiated through a bank or payment processing platform and include remittance information to help reconcile payments with invoices.

4. Same-day payments: Same-day it allow for faster processing of urgent payments, such as emergency payroll or late bill payments. However, same-day processing typically incurs an additional fee.

5. Government payments: The federal government uses ACH credit payments for various purposes, such as Social Security and other benefit payments, tax refunds, and other government disbursements.

Benefits of ACH Payments

There are several benefits to using ACH payments for transferring funds between accounts, including:

1. Cost-effectiveness: It is typically less expensive than other payment methods, which can help businesses and individuals save money on transaction fees and processing costs.

2. Efficiency: It can be automated, which reduces the need for manual processing and can help streamline payment processes. It can save time and reduce errors, which can be especially helpful for businesses processing large volumes of payments.

3. Convenience: It can be initiated online, through mobile apps, or through a bank or payment processing platform, making them a convenient option for both payers and payees.

4. Security: It is processed through a secure network, which helps protect against fraud and unauthorized transactions. In addition, it provides a digital record of the transaction, which can be helpful for tracking and reconciliation purposes.

5. Flexibility: It can be used for various transactions, including direct deposit of payroll and benefits, online payments, B2B transactions, and more.

Drawbacks of ACH Payments

While ACH credit payments can offer a cost-effective and efficient payment method for many transactions, it’s important to consider the potential drawbacks and limitations and choose the payment method that best suits your needs.

Here are some potential drawbacks:

1. Processing time: It typically take one to two business days, which may need to be faster for urgent, urgent, or time-sensitive transactions. While same-day ACH processing is available for some transactions, it may not be available or incur an additional fee.

2. Lack of flexibility: ACH transactions may not be as flexible as other payment methods, which can offer more payment timing and processing options.

3. Potential for errors: While ACH transactions can help reduce errors by automating payment processing, there is still a potential for mistakes, such as incorrect account or routing numbers, resulting in delayed or failed payments.

4. Risk of fraud: While ACH payments are processed through a secure ACH network, there is still a risk of fraud, such as unauthorized transactions or phishing scams. Following best practices for securing online and mobile banking systems, such as strong passwords and two-factor authentication, is important.

5. Limited international use: ACH transactions are primarily used for domestic transactions within the United States and may not be available for international payments.

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When to Use ACH?

ACH payments offer a flexible and cost-effective way to transfer funds between accounts and can be used for a wide range of transactions. When deciding whether to use ACH payments, it’s important to consider the processing time, fees, and security features, as well as the specific needs of the transaction.

1. Recurring payments: ACH payments can be set up for recurring payments, such as subscription services, utility bills, or loan payments. It can save time and reduce the risk of missed charges or late fees.

2. Payroll and employee benefits: ACH payments are commonly used to directly deposit employee paychecks and benefits, such as health insurance or retirement contributions. It can reduce the need for paper checks and streamline payroll processes.

3. B2B transactions: ACH payments, such as paying vendors or suppliers, are increasingly used for business-to-business (B2B) direct payments. It can help reduce processing costs and improve business cash flow.

4. Online bill payments: Many banks and third party payment processor platforms offer online bill payment options that use ACH payments. It can make it easy to pay bills online without needing paper checks or manual processing.

5. Government payments: The federal government uses ACH payments for various purposes, such as Social Security and other benefit payments, tax refunds, and other government disbursements.

When to Not Use ACH?

While ACH payments can be a convenient and cost-effective payment option for many transactions, there are some situations where it may not be the best choice.

Here are some scenarios where you may consider a different payment method:

1. Time-sensitive payments: ACH payments can take one to two business days to process, which may need to be faster for urgent or time-sensitive expenses. Consider a more rapid payment method in these cases.

2. International payments: ACH payments are primarily used for domestic transactions within the United States and may not be available for international payments. If you need to make an international payment, you may need to use a different payment method, such as a wire transfer or international money order.

3. Large payments: ACH payments typically limit the amount that can be transferred per transaction, which may need to be increased for large payments. In these cases, consider a different payment method.

4. Transactions requiring proof of payment: While ACH payments provide a digital transaction record, they may offer a different level of evidence of payment than other methods, such as cashier’s checks or wire transfers. If you need proof of income, consider using a different payment method.

5. Transactions with high-security requirements: While ACH payments are processed through a secure ACH network, they may not meet the security requirements for certain ACH credit transactions, such as large financial or government payments. Consider a different payment method, such as wire transfers or certified checks, in these cases.

Interesting Facts About ACH Transfers

ACH stands for Automated Clearing House, a network that facilitates electronic funds transfers between banks in the United States. The ACH network processes more than 25 billion transactions per year.

ACH transfers are typically used for direct deposit, bill payment, and business-to-business transactions. They can also be used for person-to-person payments through services like PayPal and Venmo.

ACH transfers are cheaper than wire transfers, costing $25 or more per transaction. ACH transfers usually cost less than $1 per transaction.

ACH transfers are not instantaneous. It can take one to two business days to transfer the funds between banks. However, there are same-day ACH options available for an additional fee.

ACH transfers are considered to be safe and secure. The ACH network uses encryption and other security measures to protect the integrity of transactions. In addition, ACH transactions are covered by Regulation E, which provides consumer protection in case of errors or fraudulent activity.

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ACH Payments Vs. Wire Transfer

Criteria ACH Payments Wire Transfers
Speed of Transfer Takes 1-2 business days to complete. Usually completed within hours on the same business day.
Cost Generally less expensive, often free or low-cost. More expensive, usually involving a flat fee per transfer.
Transaction Limits No transaction limit in the US, but limitations can vary by bank. Can transfer large sums, but limits can vary by bank.
Type of Transactions Typically used for small-to-medium-sized transactions, like direct deposit or payments. Often used for large transactions like real estate purchases or business payments.
Transaction Security Relatively secure, but less secure than wire transfers. Highly secure, using encryption and verification processes.

How to Accept ACH Payments at a Small Business?

You can follow these steps to accept ACH payments at your small business.

How to Accept ACH Payments at a Small Business

1. Open a merchant account: You must set up a merchant account with a bank or payment processing company that offers ACH processing services. It will allow you to accept ACH payments from your customers.

2. Verify your business information: To set up your merchant account, you’ll need to provide your business information, such as your business name, tax ID number, and bank account information.

3. Obtain authorization from customers: Before you can process ACH payments, you’ll need authorization from your customers to withdraw funds from their bank accounts. You can do this by having them sign an authorization form or agreeing to the terms and conditions on your website.

4. Set up ACH processing: Once you have your merchant account and customer authorizations, you can set up ACH processing through your bank or payment processing company. It typically involves setting up an ACH direct payment gateway that connects your website or point-of-sale system to the ACH network.

5. Process ACH payments: With your ACH processing set-up, you can begin accepting ACH payments from your customers. These payments will typically be deposited into your bank account within a few days of being processed.

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Want to Get Paid Faster? Try Moon Invoice!

By using ACH payments, businesses can enjoy lower processing fees, faster transaction times, and greater security than traditional payment methods. However, choosing the right ACH payment provider and following best practices are essential to ensure a smooth and secure payment process.

Moon Invoice is an excellent tool for small businesses accepting ACH payments, with features like customizable invoicing, automatic payment reminders, and payment tracking and reporting. By using Moon Invoice, small business owners can take control of their invoicing and payment process and get paid faster.

Here are some ways that Moon Invoice can help:

1. Quick and easy invoicing: Moon Invoice offers customizable invoice templates that you can use to create professional-looking invoices in minutes. You can also create recurring ACH payments for ongoing services.

2. Multiple payment options: Moon Invoice supports various payment gateways, including credit card processing and ACH payments, so your customers can choose the payment option that works best for them.

3. Automatic payment reminders: Moon Invoice can send automated reminders to your customers, reducing the need for manual follow-up and increasing the likelihood of timely payments.

4. Payment tracking and reporting: Moon Invoice tracks all your payments in one place, so you can easily see which invoices are paid and which are outstanding. You can also generate reports to track your payment history and analyze your cash flow.

5. Mobile access: Moon Invoice offers a mobile app that allows you to create and send invoices, track payments, and manage your accounting from your mobile device. It will enable you to work your business on the go and stay on top of your finances.

Overall, Moon Invoice can help small businesses get paid faster and improve their cash flow by simplifying the invoicing and payment process.