12 Best Invoicing Software For Freelancers

Invoice-making platforms are the best way to quickly create invoices. Along with it, these platforms also enhance accuracy. Freelancers can streamline their invoicing process and accelerate the payment process.

One of the best things is that freelancers can create unlimited invoices. That means this is a cost-effective solution for small entrepreneurs. Let’s take a look at the best invoicing software one by one and learn about their features, pros, and cons.

1. Moon Invoice

Moon Invoice is a platform that helps to manage end-to-end invoicing activity. This free invoicing software enables users to create unlimited invoices with high accuracy.

Apart from invoice creation, Moon Invoice also allows you to create estimates, pro forma invoices, expenses, purchase orders, and debit notes. Additionally, it has 15+ online payment gateways to receive payments from customers.

Moon Invoice is also a mobile app for freelancers to send invoices. The application makes it easy to create and manage invoices regardless of place and time. Moon Invoice also offers a 7-day free trial before you pay the monthly fee.

Key Features

• Invoice customization
• Automatic payment reminders
• Tracking invoices
• Multiple payment options
• Expense management
• Delivery challan
• Sales receipts
• Time tracking
• Project management
• Multiple business management
• Send invoice via Email or WhatsApp

Pros

• Offers 24*7 customer support
• Generating unlimited estimates and invoices
• Easy sending of invoices through email or WhatsApp

Cons

• Sometimes glitches happen when a new update comes

Price (per month)

• Bronze – $5.47/month
• Silver – $6.83/month
• Gold – $10.25/month
• Platinum – $44.42/month

2. Invoice Ninja

Invoice Ninja is another popular name on the list of invoicing software. In addition to invoicing, it also offers project management features, such as time tracking and Kanban boards.

It is simple to create an inventory list and manage a project. Users can easily send invoices to up to 50 customers. This platform provides a secure gateway that allows customers to easily access their invoices.

Key Features

• Unlimited invoicing
• Professional invoice templates
• Accept payments online with one click
• Auto billing and recurring invoices
• Inventory management
• Taxes per line item
• Alert/notification when invoices are paid or viewed

Pros

• Users can create unlimited invoices
• Multiple payment integrations that help to make payments through various options
• Simple user interface that enhances the user experience

Cons

• Customer service is not up to the mark
• Need improvement in a few features like the time tracking

Price (per month)

• Free
• Ninja Pro – $12
• Enterprise – $16

3. Zoho Invoice

Zoho Invoice is a popular invoicing tool for freelancers. This software automates invoicing for freelancers. It is one of the best and most convenient features that this software offers to users. Users can bill in multiple languages and automate invoices.

It also enables users to send invoices effortlessly through SMS, the customer portal, and email. It also helps to track the customer’s invoice status.

This free invoice software for freelancers offers advanced features, including support for multiple currencies, credit notes, and recurring retainers.

Key Features

• Invoice scheduling
• Recurring invoice scheduling
• Estimate to invoice conversion
• Payment gateways configuration

Pros

• Multi-lingual supporting feature that supports 10+ languages
• Customizable templates to create invoices as per the need

Cons

• Automatically generated invoices are noneditable
• Lack of reporting options

Price

• Free to use

4. Hiveage

Formerly known as CurdBee, is the invoice software for contractors. It is simple and fast-working software, ideal for small businesses and freelancers. This is another invoicing software that freelancers can use.

The unique feature that makes it stand out in the market is a multi-profile that enables the addition of various businesses under a single account.

Apart from invoices, it is useful for tracking expenses, sending payment reminders to clients, and creating recurring payments. It integrates with multiple payment gateways like credit cards, PayPal, and bank transfers.

Key Features

• Payment reminder
• Converting estimates to invoices
• Payment processing
• Invoice history
• Recurring payment creation
• Real-time email notification
• Billable hours tracking
• Multi-currency
• Online invoicing

Pros

• It offers offline payment
• It enables one to check payment history
• Hiveage provides a tax calculator

Cons

• The navigation is a little bit complicated
• The free plan is available to only one user at a time

Price (per month)

• Free
• Basic – $16 per month
• Pro – $25 per month
• Plus – $42 per month

5. Harvest

Harvest is an ideal invoicing system for freelancers, offering time tracking and easy invoice creation. This platform provides easy access to past projects through reporting features and time tracking.

It helps to collect payments rapidly with its payment gateway integration feature. It easily integrates with other tools, such as Slack, Stripe, and Asana.

Key Features

• Payment reminding feature to remind about the due payment
• Finance monitoring to know the current status
• Expense tracking for every project and client
• Reporting
• Tracking of progress and expenses
• Project management tool
• Attendance tracking
• Alert and notification
• API

Pros

• Good customer support
• Team capacity tracking
• Tracking of time

Cons

• Only one user can access the free plan
• It is not possible to categorize projects into templates

Price (per month)

• Free – $0
• Harvest Pro – $12

6. Invoicely

Invoicely is another free tool for freelancers to use for billing and invoicing. This platform helps smooth financial operations, as well as creating estimates and managing bills. Its applications are available on the App Store and Google Play Store, so it falls under popular apps for freelancers to send invoices.

Users can easily send invoices, track, and perform multiple other invoicing-related tasks. This allows businesses to operate worldwide. This software enables users to send up to five invoices per month.

Key Features

• Track hourly billed tasks
• Tax adding
• Reporting
• Expenses and mileage tracking
• Multiple business management
• Automatic reminders for payments

Pros

• Simple user interface
• Online payment receiving
• Easy report generating
• Managing client information

Cons

• Lack of customization in the free version
• Paypal is only available in the free version
• Features are limited

Price (per month)

• Free plan – 0$
• Basic plan – $9.99
• Professional plan – $19.99
• Enterprise plan – $29.99

7. FreshBooks

FreshBooks is an accounting software that offers instant invoicing. Its automatic payment reminder keeps the cash flow smooth. Users can log time and have it automatically added to the invoice.

Apart from invoicing, this platform is useful for managing accounting, expenses, projects, estimates, and payroll. This platform is ideal for small businesses and freelancers. Users can generate financial reports more quickly.

Key Features

• Payment reminding
• Customizable invoices
• Fast payment through accepting credit cards
• Recurring invoices
• Payroll for paying employees’ salaries
• Project management and team collaboration
• Multi-currency supporting

Pros

• Easy to use
• Double-entry accounting report feature

Cons

• Not suitable for freelancers having more customers
• Limited customizable options
• Extra charges are applicable to add an extra team member

Price (per month)

• Lite – $7.60
• Plus – $13.20
• Premium – $24.00

8. Wave Invoicing

Wave Invoicing is the best invoicing software for small businesses. It helps in time-saving and simplifies client management. It is also an ideal platform for the payroll when there is a need to pay employees’ salaries.

This platform includes three parts:

1. Invoicing software (creating and managing invoicing)
2. Accounting software (helps to monitor expenses and income)
3. A receipt scanning app (scanning a receipt with a mobile device)

Key Features

• Keep track of the payments, bills, and expenses
• Tracking of real-time inventory management
• Accepting online payment
• Tax support
• Unlimited customers
• Managing contact
• Tracking of bills, expenses, and payments

Pros

• Customizable layout
• Convert estimates into invoices
• It allows users to capture and upload the receipt

Cons

• Certain features lacking
• Specific days are excluded from recurring invoices

Price (per month)

• Free plan
• Pro – $16 per month

9. Bonsai

Bonsai is another tool that freelancers can use for invoicing and billing. It simplifies the management process and collaboration. Moreover, it provides recurring invoices, customizable invoicing templates, and support for multiple currencies.

It also integrates with other platforms, such as Stripe and PayPal. Bonsai offers real-time data analysis.

Key Features

• Work organizing tool
• Tax-related legal advice
• Billing and cost accounting

Pros

• Real-time data analysis
• Streamline the sales processing

Cons

• Need of training for the use
• Costlier pricing plans for freelancers

Price (per month)

• Starter – $25
• Professional – $39
• Business – $79

10. Square Invoices

Square invoices are the best for small businesses and freelancers. Professionals can schedule invoices and digital estimates and send unlimited invoices.

It has more convenient invoicing transactions for customers and businesses. Customization options and project management are other advanced features of this tool.

Key Features

• Save customer information
• Set reminders for payment
• Convert estimates into invoices
• Provide multiple payment options

Pros

• Real-time tracking of payment
• Custom templates are available
• Payment acceptance is available 24/7

Cons

• Lack of advanced features
• Customization is only available for Plus users

Price (per month)

• Free plan
• Plus plan – $29+ per month

11. HoneyBook

HoneyBook is another invoice software for freelancers. This billing software provides automation that makes the work super easy and fast. Users can track the payment schedule, leads, and reservations automatically.

Moreover, its email reminder feature enables the user to send the customer automatically when the payment is due.

Freelancers can manage overall invoicing tasks with Honeybook. It’s highly simple and effective to manage the billing process. Apart from invoicing, it is useful for contracts, proposals, and scheduling.

Key Features

• Automatically tracking invoices
• Email reminder
• Integrating with small business tools
• Professional invoice

Pros

• Accept online payment
• The sales pipeline is customizable
• Simple user interface

Cons

• Lack of some CRM feature
• Reporting metric is limited

Price (per month)

• Starter – $16
• Essential – $32
• Premium – $66

12. Invoice2Go

Invoice2Go is another invoicing software on the list. This platform allows you to create invoice templates, making invoicing and tracking easy. This platform is an all-in-one tool that makes it easy to manage the overall billing process.

It offers multiple payment options and expense management. Moreover, it supports various languages including English, Dutch, German, French, Italian, and Spanish.

Key Features

• Multi-lingual support
• Support to add tips
• Attaching a PDF to the invoice
• Customizable invoices
• Email reminders
• Reporting and Analytics
• Multi-currency feature

Pros

• Customizable invoice template
• User-friendly interface
• Simple usage of the platform

Cons

• High price
• Customer support is inaccessible
• Limited reports
• Integration is limited

Price (per month)

• Starter – $5.99
• Professional – $9.99
• Premium – $39.99

How to Choose the Best Invoicing Software for Freelancers?

To find an invoicing tool that suits your needs, consider the following factors.

1. Look at the user interface (UI) of the tools you’re considering. It should be user-friendly to attract attention effectively.
2. When evaluating tools, prioritize those that offer automation capabilities, such as recurring billing. These features can significantly reduce your workload and minimize errors.
3. Scalability is another factor to consider. Choose the best invoice software for freelancers that can grow alongside your company as it expands.
4. Additionally, be sure to investigate the data protection protocols each tool provider has implemented. Your business’s sensitive information should be safeguarded adequately.
5. Consider the various pricing options available on the market. Select an invoicing tool with a price point that aligns with your budget while providing a return on investment.
6. Reading customer reviews and testimonials can provide insights into an invoicing tool’s ease of use and reliability.
7. Double-check if the solution seamlessly integrates with your company’s software.
8. As a freelancer or a small business owner, you can select the best invoicing software that aligns with your unique business requirements by evaluating these criteria.

Benefits of Using Invoice Software for Freelancers

Freelancers can take advantage of many benefits from using invoice software and speed up the payment process. Some of the benefits include:

1. Fast Invoice Creator

An invoice generator helps freelancers generate invoices in less time. The ready-made templates simplify the invoice creation. Moreover, they are highly customizable, allowing professionals to create invoices according to their specific needs.

2. Get Faster Payment

Invoice software helps to accelerate your payment process. The chances of making the payment are high when you create and send an invoice to your client. Sending invoices online, like via WhatsApp or email, is fast. That means you can ask the client to pay by adding a payment link to the invoice.

3. Impress Clients with Invoices

Freelancers care less about professionalism. However, professionalism is equally valuable for freelancers and companies. Adding a professional touch to invoicing is also a good idea, and that’s where invoicing software is helpful. The professional-looking invoice templates help create a professional-looking invoice that carries a proper format and content.

4. Reduce Chances of Errors

The chances of error are low with invoicing software. The ready-to-use templates automatically calculate the amount and applicable tax. This reduces the chances of error. Ultimately, freelancers send accurate invoices and receive accurate payments for the work.

Key Features to Look for in Freelance Invoicing Software

Choosing the top invoicing software for freelancers might be tricky. Every software covers ideal features that make invoicing operations convenient. However, professionals must look for the following invoicing features.

1. Automatic Payment Reminders

The automatic payment reminder feature is important as it alerts your clients about the due payment. Freelancers should look for this feature, as it helps automate reminders for due payments. This helps complete the payment on time.

2. Generating Unlimited Invoices

Will generating 1 or 2 invoices work for you? Not. For a continuous flow of payments, freelancers must look for unlimited invoicing features on the platform. Thus, professionals can generate an unlimited number of invoices.

3. Multiple Currency Support

Multiple currency support leads to offering various currency options to set. Freelancers must choose the invoice software that provides a multi-currency option. It is very crucial for freelancers who serve clients globally.

4. Analysis and report

The invoice platform should offer an analysis process that enables users to track the status. It enables users to analyze the data and generate customized reports.

5. Expense Tracking

The expense tracking feature in freelance invoice software helps analyze and monitor expenses. Freelancers can handle tax deductions effectively. Thus, it helps streamline the overall financial management.

6. Customization

Customization is crucial because it allows users to make changes according to their specific needs. The invoice software should be customized to create an invoice designed to the user’s needs.

7. Multiple Payment Gateways

The invoicing software should be compatible with various payment gateways. It should offer multiple options to make and receive payments easily. 

8. Credit Card Payments

Credit card payments are a key feature of freelancing invoice software. It makes the payment process straightforward by offering a convenient way for the client.

Common Mistakes to Avoid When Choosing Invoicing Software

Selecting invoicing software is a crucial decision for freelancers—it affects how quickly you get paid, how professional you appear, and how much time you spend on administrative tasks. But with so many options out there, it’s easy to make the wrong choice.

Here are some common mistakes freelancers should avoid when picking invoicing tools:

1. Choosing Based on Price Alone

While free tools can be tempting, the cheapest option isn’t always the best. Many free tools lack essential features, such as tax calculations, payment reminders, or recurring invoicing. Instead, weigh the price against what you’re getting—sometimes, a small investment pays off in time saved and faster payments.

2. Ignoring Your Specific Needs as a Freelancer

Not all invoicing tools are designed with freelancers in mind. Some are built for larger businesses with teams and departments, which can make the software feel overly complex or bloated. Look for invoicing tools for freelancers that are streamlined, easy to use, and tailored to solo professionals who manage multiple clients.

3. Overlooking Payment Integration

If your clients can’t pay directly through the invoice, you’re adding friction to the process, and that can delay payments. A common mistake is choosing software that lacks integrations with popular payment gateways, such as PayPal, Stripe, or bank transfers. Make sure your chosen tool lets clients pay easily and securely, right from the invoice.

4. Neglecting Mobile Compatibility

Freelancers are often on the move, working from cafes, co-working spaces, or traveling between gigs. Choosing an invoicing tool that doesn’t offer a reliable mobile app or responsive web access can slow you down. Always check for strong mobile support so you can send invoices and check payment statuses from anywhere.

5. Not Considering Scalability

Freelancing often starts small, but your client list and income can grow quickly. Many freelancers make the mistake of picking software that can’t scale with their business—either it has limits on the number of invoices you can send or lacks advanced features you’ll need later. Think ahead and choose tools that grow with you.

6. Missing Out on Automation Features

Manually sending invoices, chasing payments, or creating recurring bills can eat up a lot of your time. Some freelancers overlook the value of automation. Modern invoicing tools for freelancers offer features like auto-reminders, recurring invoices, and saved client profiles that free up your schedule for actual work.

7. Disregarding Customer Support

Technical issues or billing errors can happen at the worst times, like when a client is waiting on an invoice. Don’t underestimate the importance of fast, helpful customer support. Before committing, test the support options (chat, email, phone) to see how responsive the provider is.

8. Choosing Tools Without Backup or Data Export Options

What happens if the tool goes down, or you decide to switch later? Many freelancers forget to check if their invoicing tool offers regular backups or allows them to export their data, including invoices, client information, and payment history. Always pick a tool that gives you full control and ownership of your data.

9. Failing to Review the User Interface

A clunky or outdated interface can make invoicing a chore. Freelancers often overlook the actual usability of the tool in favor of its shiny features. Always try the software (most offer free trials or demos) to ensure the interface is clean, modern, and easy to use.

Conclusion: What’s the Best Invoicing Software for Freelancers?

Freelancers can streamline their payment process with the help of invoice software. For a big enterprise, sending an invoice is highly crucial for freelancers. It helps freelancers receive payments and keep a record of each one.

However, freelancers must choose the ideal invoice software like Moon Invoice. It features advanced capabilities and helps manage invoicing actions promptly. Freelancers can upgrade their entrepreneurship to the next level by using invoice software like Moon Invoice.

Frequently Asked Questions