12 best invoicing software for your freelancing business

12 invoicing software for freelancers: Quick comparison

Here is a tabular form comparison of various invoicing tools. These tools have been selected based on their suitability, price, and availability of free trials.

12 best invoicing software for freelancers

Here are the popular invoicing tools that are ideal for freelancers’ businesses. From the listed tools, each software possesses its own features, pros, cons, platform availability, and price.

1. Moon Invoice – Best for the overall billing process of any freelancer business

One of the most trusted invoicing tools holds a good reputation among global freelancers. Its simple interface and navigation structure make it ideal for freelancers who like to skip learning curves.

The platform provides an end-to-end invoicing solution for freelancers. It offers a rich pool of 66+ free, customizable templates for estimates, invoices, and receipts. This helps you to create professional financial documents in less time.

It’s an AI-powered invoicing tool. You can also create invoices, estimates, receipts, and POs through OCR technology by scanning the document. Moreover, you can record payments and customer details or generate a product image with the help of AI.

Whether you are a freelance writer, designer, or independent contractor, this freelance invoice software is an ideal choice.

Key features

• AI-powered features
• Customizable templates
• Recurring invoices
• Easy document sharing
• Cloud-based platform
• Expense management and tracking
• Payment reminders
• Supports 20+ payment methods
• Client and vendor management
• Auto-calculation of taxes and calculation
• Cloud-based access with data synchronization
• Time tracking
• Offers 15+ financial reports
• Supports multiple currencies and languages
• Third-party integrations

Pros

• Easy to use
• Ideal for international freelancing clients
• Team collaboration
• AI-powered features that save time and boost productivity
• Automated invoicing
• Offline invoicing support
• Built-in time and expense tracking
• Cross-platform support
• Suitable for product and service-based work
• 24-hour customer support through email, call, and chat processes

Cons

• Advanced and automation features may require learning for the first time.

Platform availability

• Web browser
• Windows
• Linux
• Android
• iOS
• macOS

Price (per month)

• Starter – $7.99
• Standard – $9.99
• Premium – $14.99
• Enterprise – $19.99

2. FreshBooks – Ideal for service-based clients

FreshBooks is another popular invoicing software that freelancers appreciate for its clean interface and automation. It allows users to create professional invoices with custom templates, streamlining the process.

It offers essential invoicing and accounting features, including recurring billing, expense tracking, project management, and online payment. Professionals can do expense categorization, financial reporting, and bank account synchronization.

With advanced features, it enables freelancers to manage the entire billing process for their businesses.

Key features

• Customizable templates
• Time tracking
• Recurring invoices
• Expense tracking
• Online payments
• Automatic payment reminders
• Project collaboration
• Financial reporting
• User-friendly interface

Pros

• Lower learning curve
• Excellent time tracking
• Online payment support to get paid on time
• Satisfactory customer support
• Easily integrates with a third-party tool

Cons

• No free plan available
• Not ideal for product-based businesses
• Limited inventory management

Platform availability

• Web browser
• Android
• iOS

Price (per month)

• Lite – $23
• Plus – $43
• Premium – $70

3. Wave – Good for budget-oriented freelancers

Wave is truly an ideal invoicing software for freelancers due to its simplicity. You can easily create professional invoices by using its customizable invoice templates. Beyond invoicing, the platform allows you to manage the income and expenses of the freelancing business.

Its automated payment reminder reduces the need for manual follow-ups. This enables you to focus more on core work. It reduces administrative work. If you have a minimal investment budget, this software is ideal.

Key features

• Financial reporting
• Payment tracking and reminders
• Recurring billing for the same client
• Expense tracking and management
• Receipt scanning
• Payroll (specific for the US and Canada regions)
• Accept online payment

Pros

• Unlimited invoices and estimates
• Helps to automate billing
• Easy bank connecting feature
• Online payment support
• Availability of a mobile app

Cons

• Limited third-party integration
• Basic reporting as compared to other tools
• Limited scalability
• Some advanced features are available in paid plans

Platform availability

• Web browser
• Android
• iOS

Price (per month)

• Starter – $0
• Pro – $19

4. HoneyBook – Ideal for creative and service-based freelancers

If you handle multiple clients for your freelancing profession, then HoneyBook is an excellent choice. Using this AI-powered software, you can streamline your client management through automation. The tool allows you to schedule meetings and automate follow-ups.

To simplify billing, it helps you to create an invoice and accept online payments from a single platform. You can send proposals, collect e-signatures, and track your business finances easily within the platform.

HoneyBook works well for consultants, coaches, videographers, photographers, event planners, and other service-based businesses.

Key features

• Ready-made templates for invoices, contracts, and proposals
• Client relationship management tools
• Expense tracking
• Third-party integrations
• AI automation
• Appointment scheduling
• Payment scheduling

Pros

• Workflow automation to save time
• Recurring invoices to simplify billing
• Easy to use due to a simple and logical structure
• Good tool for growing businesses

Cons

• No free plan
• Limited inventory and product management
• Financial reports are basic

Platform availability

• Web browser
• Android
• iOS

Price (per month)

• Starter – $36
• Essentials – $59
• Premium – $129

5. Bonsai – Good for managing clients, projects, and finance

Bonsai is another all-in-one tool in the list of the best invoicing software for freelancers. It caters to the needs of managing projects, clients, and finances on a single platform.

This billing software helps freelancers quickly create professional invoices using templates. You can easily set up recurring billing for ongoing services and accept payments via bank transfer and credit card.

Bonsai also allows you to create estimates, proposals, agreements, and schedule client meetings. Additionally, it allows tracking the sales pipeline. Service-based freelancers can easily manage projects, track time, and manage timesheets.

Key features

• Accounting integration
• Multi-currency support
• Estimates and invoicing
• Payment reminder support
• Financial reporting
• Proposals making
• Client portal
• Project management
• Time and expense tracking
• Timesheet management

Pros

• Clean and simple interface
• Provides essential features in a single platform
• Ideal for freelancers dealing with international clients
• Integrated contracts and proposals
• Helps to build professional invoices

Cons

• Limited accounting features
• Inventory management is not available
• Limited to product businesses
• The interface is available only in English language

Platform availability

• Web browser
• iOS
• Android

Price (per month)

• Basic – $15
• Essentials – $25
• Premium – $39
• Elite – $59

6. Zoho – Budget-conscious freelancers

Zoho is free to use invoicing software for freelancers. It allows you to create professional invoices and quotes through customizable templates. Additionally, it helps to track billable hours, automate recurring billing, and accept payments.

It supports multiple currencies, seamless integration, and payment reminders. So, whether you are dealing with international or domestic clients, Zoho fits well in both cases.

Key features

• Customizable templates for quotes and invoices
• Recurring invoices
• Automated payment reminders
• Client portal for invoice and payment history
• Supporting 10+ languages
• Accepting online payments
• Financial reports
• Tax calculations
• Time tracking and project-based billing

Pros

• Ideal for international clients
• Easily convert quotes to invoices
• Third-party integration
• Built-in time tracking
• Easy tracking of invoice status
• Low learning curve

Cons

• Lack of advanced financial reporting
• Limited project management capabilities
• May not scale well
• The free plan covers only basic features

Platform availability

• Web browser
• Android
• iOS
• Windows

Price (per month)

• Free – $0
• Standard – $15
• Professional – $40
• Premium – $60

7. Paymo – Suitable for project-based freelancers

Paymo is an ideal online billing software for freelancers. It is highly recommended for those seeking an all-in-one invoicing and project management solution. You can easily create invoices and convert tracked hours into billable invoices.

Moreover, it helps to send recurring invoices and accept online payments for quick, on-time payment. Freelancers can easily get insight into financial performance through the reports. Overall, Paymo is ideal for freelancers seeking an easy-to-use billing tool combining project management and time tracking.

Key features

• Custom templates
• Convert project to estimates
• Expense management and tracking
• Recurring invoices
• Time tracking
• Task management
• In-task team discussion
• Recurring invoices
• Online payment options
• Third-party integrations

Pros

• Professional invoicing
• Ideal for small teams
• Available in different languages
• Detailed reporting
• Offers data security
• Easy access

Cons

• Limited customization
• Not very scalable
• Fewer third-party integrations
• Lack of inventory management

Platform availability

• Web browser
• Windows
• macOS
• iOS
• Android

Price (per month)

• Free – $0
• Solo – $5.9
• Plus – $10.9
• Pro – $16.9

8. Square Invoices – Built for freelancers needing quick payments

Square Invoices is quite suitable for freelancers and small service-based businesses. Freelancers can easily create digital invoices, estimates, automate recurring billing, track invoice status, and accept online payments. In short, it offers all the key features freelancers typically need to manage billing.

This invoicing software is suitable for designers, consultants, photographers, and writers. These professionals can easily streamline their freelancing billing using Square Invoices.

Key features

• Custom invoice creation
• Multiple payment options
• Editable and reusable contract templates
• Deposit requests sending
• Project management
• Recurring billing
• Auto-reminder for payment
• Third-party integrations with Xero and QuickBooks Online

Pros

• Billing automation
• Viewing invoice status
• Easy invoice creation and payment collection
• Converting estimates into invoices
• Easy invoice branding

Cons

• Does not support multi-currency
• Limited inventory support
• Not suitable for complex businesses

Platform availability

• Web browser
• Android
• iOS

Price (per month)

• Square free – $0
• Square plus – $49
• Square premium – $149

9. QuickBooks – Recommended for accounting-oriented freelancers

QuickBooks is another excellent online billing software for freelancers. It is cloud-based and offers useful features to help freelancers manage their billing. Beyond simple invoicing, it allows for expense tracking, reporting, and tax preparation.

It offers third-party integrations, making it ideal for freelancers seeking scalability for their growing businesses. Freelancers can perform all necessary actions for billing and overall financial management with this tool.

Key features

• Branded invoice generation
• Automate recurring billing
• Financial reporting
• Invoice status tracking
• Expense tracking
• Accept online payments
• Multi-device access
• Automatic payment reminder

Pros

• Strong automation
• Good scalability
• Supports multiple currencies and languages
• Simple and easy interface

Cons

• Limited inventory management
• Has a learning curve
• Basic project management

Platform availability

• Web browser
• Windows
• macOS
• Android
• iOS

Price (per month)

• Simple start – $38
• Essentials – $75
• Plus – $115
• Advanced – $275

10. Quaderno – Ideal for international freelancers

Quaderno is a cloud-based invoicing software. It is ideal for freelancers and other entrepreneurs selling online products and services. Using this platform, you can easily generate tax invoices, send payment reminders, and set up recurring invoices.

Unlike other software, it focuses primarily on global tax compliance rather than invoice design through templates. The tool automatically creates invoices when the customer purchases through a connected storefront such as Stripe, WooCommerce, and Shopify. However, you can do basic editing in the invoice.

The tax invoices will meet sales tax, VAT, and GST requirements. Therefore, you can easily streamline your international billing with the Quaderno invoicing system.

Key features

• Tax reporting
• Multi-currency support
• Online payment integrations
• Recurring billing
• Automated payment reminders
• eCommerce integrations
• Customer portal
• Real-time tax calculation

Pros

• Automates tax calculation
• Ideal for international clients
• Supports recurring billing
• Easy integration with PayPal, Shopify, and Stripe
• Easy generation of tax-compliant invoices and receipts

Cons

• Basic invoice customization
• Limited CRM
• No free plan available

Platform availability

• Web browser
• Windows
• macOS
• Linux

Price (per month)

• Simple start – $38
• Essential – $75
• Plus – $115
• Advanced – $275

11. Invoicely – Best for simple invoicing in freelancing

Invoicely is another cloud-based freelance invoice software. It is well-suited for entrepreneurs who need a simple invoicing solution. It also allows freelancers to create and send professional invoices, accept online payments, track expenses, and monitor invoice status.

Moreover, you can generate estimates and convert them into invoices. It also offers a team management feature, which makes it highly ideal for small teams to stay organized.

Key features

• Invoicing and estimate making
• Expense tracking
• Accept online payments
• Tracking time, expenses, and mileage
• Managing multiple businesses
• Recurring invoicing
• Automated payment reminder
• Team management
• Financial report generation

Pros

• Simple and easy to use
• Ideal for freelancers managing multiple businesses
• Multi-currency support
• Different language support
• Converting estimate to invoice
• Allows managing clients from anywhere

Cons

• Limited financial reporting
• Fewer third-party support
• Limited project and time tracking

Platform availability

• iOS
• Android

Price (per month)

• Free plan – $0
• Basic plan – $9.99
• Professional plan – $19.99
• Enterprise plan – $29.99

12. Simplybill – Simple and easy-to-use invoicing

Simplybill is an ideal tool for freelancers seeking a simple invoicing solution. However, it doesn’t provide a complete accounting solution; it offers a satisfactory billing solution. Freelancers can easily create invoices, track payments, and manage client transactions.

Like the invoicing tools above, it lets freelancers create invoices and estimates using customizable templates. You can view your account snapshot to track outstanding and overdue payments.

Key features

• Customizable invoice templates
• Payment tracking
• Payment reminders
• Recurring invoices
• Financial reporting
• Cloud-based access with secure data backup
• PDF invoice export

Pros

• Easy-to-use interface
• Supports tax-related invoicing
• Customizable templates
• Easily accessible from anywhere

Cons

• No project management
• Limited third-party integrations
• Financial reporting is quite basic
• Not ideal for a business that needs advanced accounting

Platform availability

• Web browser
• Windows
• macOS
• Linux
• Android
• iOS

Price (per month)

• Basic – $5
• Enhanced – $15
• Premium – $25

What are the important features to look for in freelancer invoicing software?

The following are the key comprehensive features to look for when choosing the best invoicing software for freelancers.

Customizable templates

Freelancers should look for customizable templates to create branding quotes and invoices. These templates help maintain brand consistency while generating documents. As every freelancer has their own requirements, choosing custom templates is a good choice to consider.

Recurring invoices

This is another crucial feature one should always consider. By setting up recurring invoicing, freelancers can keep their ongoing billing active. Therefore, freelancers can easily focus on their core business work.

Expense tracking

Often, self-employed individuals fail to manage their business expenditures systematically. This approach sometimes causes trouble in overall financial management. Therefore, it is necessary to look for a feature that simplifies expense tracking for freelancers. This makes it easy for freelancers to manage their expenditures at one centralized location.

Multi-currencies support

Freelancers must focus on multi-currency support and multi-language support if serving international clients. This simplifies the billing for all kinds of clients regardless of their region. As a result, it maintains high cash flow and the business’s financial health.

Project management and time tracking

This feature is particularly important for service-based businesses, such as software development, business consulting, content writing, and design. Additionally, it is also important to track time for all the ongoing projects.

Tax calculation

Calculating tax is a bit complicated. Therefore, freelancers must look for an auto tax calculation feature within the invoicing software. This helps save time, speed up the process, and reduce the chances of errors.

How to choose the right invoicing tool for your freelance business?

Choosing the right billing tool depends on individual needs, including business size, client base, and investment.

Here are the factors you must be careful of when selecting the best invoice software for freelancers:

Identifying your business needs

Always know your business needs first. You must be clear about how many clients you invoice each month. Do you work for international clients? Is your freelancing service hourly-based? The selection of the invoicing tool depends on the answers to these questions.

Prepare your must-have features checklist

Once you understand your business needs, prepare a list of essential features you’ll require. For instance, if you handle international clients, you must choose multi-currency and language support. Similarly, if you provide hourly service, the time-tracking feature is necessary.

Investment plans

If you are budget-conscious, it is better to choose free invoicing software. However, in such a case, make sure you get the features you want. This is because free plans often offer basic features that may not be enough for you. If you have enough budget to invest, it is better to go with paid plans.

Focus on accessibility

For freelancers, it is ideal to use the invoicing software with a simple interface and navigation. This reduces the learning curve and makes the software easy to access. That enhances user interaction and positively impacts the overall invoicing process.

Mobile app access

In today’s fast-paced business environment, mobile apps are an essential part of everyday business activity. Therefore, freelancers must ensure that invoicing software provides a dedicated mobile application. It helps to create and send invoices, track payments, manage expenses, and get financial reports from anywhere.

Tips to get paid fast as a freelancer in 2026

Here are the strategies you must follow to boost your cash flow for every freelancing job:

• Always invoice on time because the longer you delay, the less likely you are to receive payment faster.
• Offer multiple payment options so clients can pay in their preferred method. This flexibility enhances payment flow.
• Automate payment reminders to clients to encourage timely payment.
• If the client has not yet paid, follow up at the appropriate time through calls or email.
• For longer projects, ask clients for upfront payment. Typically, a 20-50% deposit of the total amount works well.
• Clearly state the payment terms on an invoice in understandable language.
• Charge late payment fees if allowed by the local regulations.
• Sign a freelance contract that clearly states the terms. This helps in legalizing the billing process.
• Track the invoice status, such as sent, viewed, voided, overdue, and paid.
• Use reliable invoice software for freelancers to automate the billing process, track payments, and send payment reminders.

Freelancers also deserve smarter invoicing.

Try Moon Invoice and get on-time payment for your freelance work with every deal.

Custom templates

20+ payment options

Automated payment reminder

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