Professional Invoicing Software Professional Invoicing Software

Free wholesale invoice template

Handling bulk orders may feel like a win, but only until you start invoicing them. One wrong quantity, a missed discount, or minor pricing issues can not only delay payments but also strain your relationship with buyers. A ready-made wholesale invoice template eliminates both. Wholesalers and merchants no longer need to chase buyers around.

Create a Wholesale Invoice Try Moon Invoice
Free wholesale invoice template
Sponsorship invoice Template

Download the free wholesale invoice template

Moon Invoice’s wholesale invoice templates are available in multiple formats, including PDF and Google Sheets. Personalize it the way you want in a couple of minutes, send digitally, and get paid.

Sponsorship invoice template

Wholesale invoice template

Download a simple wholesale invoice template in any format and encourage your buyers to pay an invoice in under minutes. You neither need to worry about formatting nor designing when making a fresh invoice.

sheet-icons Microsoft Excel doc-icons Microsoft Word word-icons Google Doc excel-icons Google Sheets pdf-icons Adobe PDF
Event sponsorship invoice template

General wholesale invoice template

Get a customizable general wholesale invoice template and wow your buyers with a clean and accurate invoice. Download it now, in whichever format you want, and populate the necessary details – no paperwork involved.

sheet-icons Microsoft Excel doc-icons Microsoft Word word-icons Google Doc excel-icons Google Sheets pdf-icons Adobe PDF
Package sponsorship invoice template

Product wholesale invoice template

Utilize a pre-designed product wholesale invoice template that enhances readability and boosts the chances of early payment. Built for wholesalers, our readymade invoice templates eliminate manual dependencies and make the entire invoicing process less stressful.

sheet-icons Microsoft Excel doc-icons Microsoft Word word-icons Google Doc excel-icons Google Sheets pdf-iconsAdobe PDF

No-sweat invoicing now at $0

Prepare accurate invoices without manual calculations or sweating over pricing errors

Get Started for Free

How to make a wholesale invoice?

Making a wholesale invoice is a 2-min process, all thanks to sophisticated invoicing software, Moon Invoice. It’s so easy that one can even make it on the go. Below are the steps to follow when creating a new wholesale invoice.

  1. Download our free wholesale invoice templates in your preferred format, i.e., in MS Word, MS Excel, Google Docs, Google Sheets, or PDF.
  2. Mention the business name along with the business address, city, state, and country details. 
  3. Then, include basic invoice details, such as the invoice number, currency, date, and due date. 
  4. Following that, include the buyer’s details, like their legal name, billing address, and shipping address (if required), along with city, state, and country. 
  5. Describe the details of bulk items, including their quantity & rates.  
  6. Choose the applicable tax for your region. 
  7. Write the terms and conditions to keep buyers posted about the cancellation or refund process.
  8. Add a short note as a kind gesture.  
  9. Review the details and save or download the final invoice.  

Once done, share the wholesale invoice through WhatsApp or Email with the buyer. Alternatively, you can even take a printout if needed.

How to make a wholesale invoice?
How to make a sponsorship invoice
When should I use a wholesale invoice template?
What is the Use of a sponsorship Invoice Template ?

When should I use a wholesale invoice template?

As a wholesaler, you can utilize a wholesale invoice template the moment your business starts dealing with bulk orders (or B2B partnerships). Simply, because there’s no better way to request money for the items you have delivered. Invoice templates, when used for B2B billing, maintain pricing accuracy and prepare professional-looking invoices that eventually facilitate your collection process.

Apart from that, if you are handling high-volume invoices, then using invoice templates sets you free from tedious paperwork. Wholesale invoice templates, if left unused, the wholesaler or merchant may sweat over creating multiple paper invoices that would fail to draw payments. In such cases, readymade invoice templates must be used to build the kind of trust necessary for long-term collaboration.

Stop billing your clients manually

Automate it now with Moon Invoice and standardize your B2B Billing in 60 Seconds.

Claim Your Free Templates

Best invoicing tips for faster B2B payments

If your manual wholesale billing effort didn’t pay off, then here are some experts’ tips to improve your wholesale invoicing process.

  • Keep a well-structured and simple invoice layout, always.
  • Make the most of editable wholesale invoice templates.
  • Let invoice templates do auto-calculations rather than manual counting.
  • Put a unique invoice number so that the issuer can track the invoice instantly.
  • Explore & select the best invoice template that aligns with your billing process.
  • Attach a ‘thank-you’ note as a kind gesture to develop lasting relationships.
  • Showcase the line-item details in an itemized form with a cost breakdown.
  • Add descriptive but not too wordy terms & conditions at the bottom of an invoice.
  • Issue an invoice at the right time after reviewing it properly.
  • Invoice your client digitally using a messaging app like WhatsApp or Email.

Best invoicing tips for faster B2B payments

Best Invoicing Tips for sponsorship invoice

What’s the best time to send a wholesale invoice?

What is the best time to send a Invoice for the Clients?

What’s the best time to send a wholesale invoice?

Honestly, the best time to send a wholesale invoice is usually after the goods are shipped. This way, it aligns the financial request with the physical reality of the order, giving the buyer ample time to cross-verify the invoice with the items they receive.

By sending the invoice right away while the transaction is still fresh in the client’s mind, it significantly minimizes the risk of the invoice being misplaced or forgotten. Plus, if you are adding Net terms like net 30 or net 60, the payment clock starts ticking immediately, thereby preventing you from extending an interest-free loan to your buyer.

Besides the delivery & logistics, one should also consider the psychological timing of your client’s work life. For instance, sending an invoice on a Monday morning often gets buried under a mountain of weekend emails. In that case, you should send an invoice anytime in the middle of the week.

Industry-Specific Online Invoice Templates

Streamline your workflow and get paid faster with pre-built industry-specific invoices. Download your desired invoice template for free.

Business

General

Free wholesale invoice templates vs. Moon Invoice

Here’s a quick comparison between the free wholesale invoice template and Moon Invoice’s editable invoice template for wholesalers.

Set of functions Free wholesale invoice templates
Moon Invoice logo
Free wholesale invoice templates Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Unlimited invoicing Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Automatic payment alerts Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Automatic invoice tracking Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Portal for viewing invoices Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Send invoice via WhatsApp Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Time-tracking Free sponsorship invoice Template Vs Moon Invoice Free sponsorship invoice Template Vs Moon Invoice
Download Now Sign Up

AI-first invoicing for wholesale pros

Let our AI-driven invoicing software, Moon Invoice, take care of your manual entries and invoice management.

Get Started Now

Frequently Asked Questions

If you have any further questions, please don't hesitate to reach out to our customer support team for assistance.

What is a wholesale invoice template?

In plain English, it is a ready-to-go invoice template built specially for wholesalers and merchants to create invoices professionally. It neither needs formatting nor designing an invoice from scratch. Plus, it does not have a physical form either.

Do I need an LLC to be a wholesaler?

No, actually, you don’t need an LLC to be a wholesaler. What you can do is start as a sole proprietor or, if possible, under another business structure. An LLC gives added protection as well as supports your business as it grows.

Can I download a wholesale invoice template in Excel, Word, or PDF?

Yes, you can download a wholesale invoice template in MS Excel, MS Word, Google Sheets, Google Docs, and even in PDF from Moon Invoice. These are completely editable templates that aid in designing invoices as per the wholesaler’s requirements.

Can wholesalers use invoice templates for recurring buyers?

Yes, wholesalers and merchants can make the most of readymade invoice templates in a bid to reduce manual dependencies and accelerate the payment process. On top of that, one can even use invoicing software like Moon Invoice to automate recurring invoices, minimizing data entry work.