Businesses face issues when setting up a business by discovering a market niche, arranging processes related to starting a commercial enterprise, handling a large amount of paperwork, and getting customers to pay on time. Thanks to online invoicing software that helps in managing the finances.

Though online invoice makers are increasing among small businesses, recovery of unpaid bills may be a challenging duty to take on by any company. Conversations with customers may be nerve-wracking if you’re not careful enough about how you approach them.

It can be discouraging when spending time and energy on something that may be better used elsewhere. Companies need cash to live, so business owners do what is necessary to keep the cash flowing. The following are suggestions for managing receivables and running operations smoothly while dealing with unpaid invoices using the free invoice generator app.

What you need to know about collecting overdue and unpaid bills

Businesses do wear several hats. The job of a collection agent must rank among the most difficult. This procedure should be made more accessible by taking proactive and thorough action with the help of free invoice templates.

1. Make wise use of discounts and penalties 

Discounts for early payments encourage consumers and clients to pay before the due date, increasing revenue. Paying in full within ten days gets you a one or two percent discount on the total invoice amount. 

And mention such terms in your invoice generated from online invoicing software.

Sadly, not all people are driven by financial incentives. Penalty fees on their invoice may, however, spur them into action. You’ll be able to cover the costs of your financing problems as a result of this. 

Make sure you have enough money to cover your expenses when your clients are late paying you.

2. Don’t hesitate to send friendly reminders

send friendly reminders

Sending an email reminder through an online invoice maker as soon as possible if a customer hasn’t paid their bill might be helpful. It’s likely that they just forgot, or it got buried in their to-do list. 

Include payment information and maintain a light and welcoming tone. When you issue an invoice using the free invoice generator app and free invoice templates, add an alert on your calendar to remind you to check in and send a payment reminder if the due date has passed. 

You may edit your calendar by going to your device’s settings. Automated invoice invoicing and reminder messages may now be set up using online invoicing software.

3. Be very accurate when it comes to setting up terms

It would be best if you informed your client of the deadline. As a rule of thumb, all preliminary agreements should specifically indicate payment terms, whether that’s cash on delivery or net 30. 

The conditions and the due date should be prominently displayed on every invoice using free invoice templates. Regardless of your regulations, major corporations may only interact with suppliers under particular payment terms, such as net 60. 

Vendor contracts should be carefully reviewed to avoid wasting time pursuing money that the client’s accounts payable department has already agreed to pay you.

Need Steps to Prepare Invoice Aging Report?

4. Based on the situation, you may allow partial payment

allow partial payment

It may be possible to come to an agreement with your customer on a figure and allow for partial payment, with the rest of the money due over an agreed-upon length of time. 

When clients are short on funds, they may spread out their payments over a more extended time. To alleviate the financial pressure on your customer, you will get the money you are entitled to.

5. Send the statement of accounts to clear ambiguities and make a follow-up call

If the customer is in this position, there is a good chance they have another bill due soon. Sending a statement of account might help the customer avoid being overwhelmed and confused about what is due and when.

You may call a client and persuade them to settle an invoice. Your customers may not realize their non-payment impact on your business until you show them. In addition, a simple phone call might expose the root of the problem, allowing the two parties to come up with a mutually agreeable solution to the problem.

Key steps to note while sending an invoice

Key steps to note while sending an invoice

If you need to create an invoice, you can download one of the many free invoice templates available. This is a decent option if you’re starting and don’t need to issue many invoices.

There is also the option of using online invoicing software to make invoicing much more efficient. If your company is expanding and you’re getting more and more clients, they will come in handy since you’ll be sending out more invoices.

You must fill in relative information about your business and your customers, including their names, addresses, and other contact information. When consumers have questions, they’ll be able to get in touch with you quickly. 

It’s well worth your time to enter the correct dates on your invoice if you want to avoid confusion in your paperwork and get paid more quickly.

Customers may opt to pay using alternative ways. As a result, your business’s cash flow should improve, as you will get paid more quickly if you allow customers to pay their invoices directly through an online invoice maker.

Also Read: How To Get Paid Faster With e-Invoicing And Automation?

Bottom line

For small businesses, overdue invoices can have a negative impact on cash flow and drain valuable resources. Businesses may save money and energy by enrolling in a bookkeeping system or online invoicing software. 

Keeping track of past-due bills and following up with customers should be standard practices for any business. Try Moon Invoice today!

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